Executive Assistant

Company Description

Working hard for something we love is called PASSION.

Pleasurecraft Engine Group proudly manufactures marine engines in Little Mountain, SC. With the overall mission of “Building Engines to the Glory of God”, Pleasurecraft strives to be recognized as the employer of choice by building an environment focused on making life better for our employees, our industry, and our community.

Job Description

The Executive Assistant will provide high-level administrative support to the President and Executive team with professionalism and in a manner that reflects positively on the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage sensitive matters with confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events; schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Plan and coordinate company events and culture/philanthropy activities.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for members of the Executive Team; prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to appropriate staff.
• Draft and prepare correspondence for internal announcements, leadership meetings, and organizations that executives are involved with.
• Receive incoming communication or memos on behalf of the Executive Team, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Conserve the time for members of the Executive Team by reading, researching, collecting, and analyzing information as needed in advance.
• Perform office tasks including maintaining records, ordering supplies, sorting and distributing mail, etc.

DEPARTMENT JOB FUNCTIONS:

• Integrate Company’s Vision in daily work operations.
• High level of responsibility regarding use of company resources.
• Use of excellent ethical business practices and good judgment in dealings.
• Promote positive teamwork with ability to work in self-directed work environment.
• Sustain detailed product knowledge for existing and new products.
• Maintain system knowledge of internal software.
• Maintains an organized work environment.
• Remain current regarding Pleasurecraft Engine Group’s Goals & Missions and ensure compliance in area of control.
• Effective stewardship of the Company’s financial resources.

Qualifications

• 5+ years of related experience required in working in an executive assistant role supporting multiple executives and/senior staff
• High school diploma required; Bachelor's degree in Business Administration or related field preferred
• Excellent organizational skills and attention to detail
• Excellent communication and time management skills; proven ability to meet deadlines
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Advanced proficiency in Microsoft Office Suite or similar software with the ability to learn new or updated software
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings

Preferred Attributes: 

• Has a strong business sense and can decipher priorities and make sound judgment calls when needed
• Perform duties at the highest level possible on a consistent basis
• Able to interact with people of all levels in a confident, professional manner
• Demonstrate ability and temperament to work with sensitive information
• Have team-oriented experience and approach
• Dedicated to meeting the expectations of the President and other members of the senior staff
• Ability to think outside of the box with a sense of urgency

Additional Information

AMERICANS WITH DISABILITY SPECIFICATIONS PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hand to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Pleasurecraft Marine Engine Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pleasurecraft Marine Engine Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

Pleasurecraft Engine Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Pleasurecraft Engine Group’s employees to perform their job duties may result in discipline up to and including discharge.