JOB TITLE: Executive Assistant REPORTS TO: SVP of Operations
DEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt
SUMMARY
Responsible for performing a wide variety of executive administrative tasks in support of the executive team. This role serves as the eyes and ears for the executive team and is considered a trusted advisor, handling highly sensitive and confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintain executives’ calendars, schedules and meeting rooms.
- Review and organize CEO’s email inbox to assist with prioritizing needed email responses
- Make and confirm executive’s travel
- Prepare meeting agendas and presentations along with taking notes, tracking action items, and distributing meeting material as requested
- Prepare and submit expense reports and process other charges/expenses via Concur for executive credit cards
- Draft, review and send communications on behalf of executives
- Maintain various records and documents for company executives
- Anticipate the various needs of the executive team, initiating support
- Maintain confidential and sensitive information
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed
QUALIFICATIONS
- 2 year degree or minimum High School diploma or equivalent
- 3+ years of proven success supporting C-suite executives
- Required MS Office, Internet and Email experience
- Must be energetic, highly motivated, and able to work in a fast-paced environment
- Must be organized, detailed oriented, and able to efficient handle multiple tasks
- Must demonstrate ability to work well and effectively with others
- Must have excellent communication skills
Top Skills
What We Do
Provider-centric staffing for purpose-driven healthcare.
Caliber Healthcare Solutions empowers high-quality physicians and advanced practice providers with greater career flexibility, autonomy, and mobility. As the leading provider-centric staffing firm, we serve as a trusted advisor both to providers and organizations competing for scarce clinical talent. Built on a foundation of specialization and exceptional support, Caliber’s workforce solutions ensure the quality and continuity of patient care in communities across the U.S. We deliver exceptional outcomes by putting the provider at the center of our purpose.
Since launching in 2004, Caliber has grown rapidly through the integration of six powerful brands: NEXTLocums, Onyx MD, Vitruvian Medical, Medpath Partners, Randstad Locum Tenens, and Lucidity. Previously, these legacy brands went to market collectively as Health Carousel Locum Tenens.
Today, we are Caliber, working with all the precision, speed, and quality that the name implies. We are unified by one shared mission: To empower physicians and advanced practice providers with professionally satisfying and financially rewarding practice opportunities, flexible schedules that fit their lifestyle goals, and the opportunity to provide exceptional patient care
