Executive Assistant

POSITION SUMMARY:

The Executive Assistant will provide high-level administrative support to the President of the Los Angeles Orange County (LAOC) region at Hub International. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key liaison between the President and internal/external stakeholders, facilitating effective communication and ensuring the smooth operation of daily activities.

THE OPPORTUNITY:

• Manage the President’s calendar, including scheduling meetings, appointments, and travel arrangements while ensuring optimal time allocation.
• Prepare correspondence, reports, and presentations, ensuring information is accurate and presented professionally.
• Serve as a primary point of contact for internal and external stakeholders, handling inquiries and ensuring timely responses.
• Coordinate and organize SLT, ECM and EMT meetings, including preparation of agendas, minutes, and other relevant materials.
• Manage confidential information with a high degree of professionalism and discretion.
• Maintain and organize digital and physical files, ensuring easy access to important documents and records.
• Assist with project management, tracking deadlines, and ensuring deliverables meet timeline requirements.
• Help maintain a positive office environment by fostering strong communication and collaboration within the team.
• Perform additional administrative tasks as needed to support the President and other executives.

WHAT YOU BRING TO THE TABLE:

• 5+ years of experience as an executive assistant or in a similar role within a corporate environment, preferably in the financial services or insurance industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software or tools.
• Exceptional communication skills, both written and verbal.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Demonstrated ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and excellent interpersonal skills.
• High level of integrity and ability to handle sensitive information confidentially.

*This role is in office, reporting to our Encino office Monday through Thursday. Friday's can be work from home days.

*The expected salary range for this position is $70,000 - $90,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and eligible bonuses, equity and commissions for some positions.

TAKE THE FIRST STEP TOWARD AN AMAZING FUTURE.

We want to meet you! Apply today and start your journey to a better tomorrow.

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Department Office Administration & Clerical

Required Experience: 5-7 years of relevant experienceRequired Travel: Up to 25%

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

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