Executive Assistant, Talent Management

About Million Dollar Baby Co.
Welcome to Million Dollar Baby Co.! We started in 1990 and are proudly family-owned and operated in Los Angeles. Since then, MDB Co. has grown to 7 distinct brands of children's furnishings ranging in style, aesthetic, and price point, while carrying some of the industry's most eco-conscious and award-winning designs. Our family of brands include: Babyletto, DaVinci, Nursery Works, Namesake, Monogram by Namesake, and Carter's by DaVinci. We can be found in mass retailers like Target and Amazon to your local mom-and-pop baby shop to specialty retailers like Pottery Barn Kids and Crate and Barrel. At MDB Co., we credit all our success to our mighty, diverse team of more than 110 smart and fun individuals who make an impact every day! Our team members are our #1 priority and we partner with exceptional suppliers and retailers from around the world who share our values. Lastly, we are proud that we have been awarded Great Place to Work in '21, '22, '23, Built in LA Best of List '22, '23, Fortune Best Places to Work '23. It's truly an amazing place to work! We welcome you to learn more about our company and our fantastic team.
Teddy Fong
CEO
Talent Management Executive Assistant
We are seeking an Executive Assistant with a "no-job-is-too-small" attitude to join our growing Talent Management (People Operations) team. You will support the SVP of Talent Management, taking initiative to ensure the office runs smoothly and supporting her and all of her needs. Responsibilities include everything from managing general office and facility maintenance to organizing events and creating an exceptional workplace experience. This role will provide invaluable experience in office operations, event planning, and human resources and providing the best work experience for all.
This position requires in-office presence on Monday, Tuesday, and Wednesday, with occasional flexibility to come in on other days as needed.
What You Will Be Doing:
• Anticipate needs and provide day-to-day administrative support.
• Manage scheduling and calendars (including corporate shared calendars).
• Assist with meeting setup, note-taking, and follow-ups as needed.
• Handle travel arrangements and plan itineraries.
• Spearhead the planning of our holiday and summer parties, as well as manage all office and warehouse operations related events, including weekly happy hours and quarterly lunches.
• Plan and coordinate other on-site and off-site events.
• Coordinate breakfasts and lunches for meetings as needed.
• Create and manage PowerPoint presentations and other materials that will be showcased in the office.
• Design weekly office announcement slides, event flyers, and other visual content using Canva and other graphic design platforms.
• Collate regular reports and summaries of articles.
• Develop presentation materials with input from team members, ensuring immaculate formatting.
• Compose, process, and manage memos, reports, correspondence, purchase orders, expense reports, and invoice approvals.
• Review and distribute mail.
• Manage and order office, kitchen, and janitorial supplies.
• Keep offices and common areas in top condition.
• Plan, coordinate, and manage general office and building maintenance, including off-site locations.
• Maintain databases, mailing lists, filing systems, and confidential personnel files.
• Project management as needed.
• Conduct ad hoc assignments requiring PowerPoint and Excel.
What You Bring to the Table:
• Proven experience in office management or a similar role.
• Super organized, with excellent time management skills.
• Strong prioritization and clear understanding of expectations.
• Effective verbal and written communication skills.
• Extreme attention to detail, ensuring accuracy in all deliverables.
• Adaptable and flexible, with the ability to pivot and adjust as priorities change.
• Proactive with excellent follow-up.
• Ability to maintain confidentiality at a high level.
• Responsive to last-minute requests.
• Strong interest in People Operations.
• Ability to work well with employees, vendors, and business associates at all levels.
• Open-mindedness, empathy, and patience.
• Passionate about self-improvement and continuous learning.
• Excellent customer service skills.
• Experience with graphic design tools such as Canva and project management tools like Asana.
• Proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Spanish speaking preferred.
Our Benefits

• 100% of your health, dental and vision insurance monthly premiums paid by us!
• Flexible PTO because we respect the need for work/life harmony
• Company matching 401(k)
• Vacation reimbursement and health & wellness subsidy programs
• Tuition reimbursement
• Matching charitable donations to the nonprofit organization of your choice
• Company-wide monthly celebrations - lunch is on us!
• Dog-friendly workplace, yes! You can bring your best friend to work
• Free MDB Co. swag + generous employee discount on products

At Million Dollar Baby Co., we're passionate about diversity and welcome applicants from all backgrounds. Our diversity, inclusion and equity committee (DIEC) strives to break barriers for minority communities, help educate the company on pertinent topics, and work to ensure equal opportunities for existing and potential employees. Since its formation in 2020, our committee has focused on multiple areas, some include hiring, community involvement and continuous learning about Diversity, Inclusion and Equity.
As an important step in coming together as safely as possible, Million Dollar Baby Co. requires all employees to be fully vaccinated and boosted against COVID-19 as a condition of employment unless a medical or religious exemption is approved.
Million Dollar Baby Company is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and/or recruitment process. If you need assistance or an accommodation due to a disability, you may contact us at [email protected]
The pay range for this role is:
70,000 - 84,000 USD per year ( Pico Rivera (Hybrid), CA )