Executive Assistant to the Visionary/CEO

About Us

Williamsburg Learning (WL) is an educational services provider that provides curriculum, mentors, and courses for Williamsburg Academy, Leadership Academy of Utah, Williamsburg Academy of Colorado, and other partner schools. Our mission is to prepare promising students for meaningful lives as principled leaders and we do that by providing transformational learning experiences. 

We have several values that are very important to all team members. If these values speak to you, you are excited about the job description, and you meet the listed qualifications, we want to hear from you!

Growth: We seek to be constantly learning and growing both personally and professionally. 

Right Action: We strive to do the right thing for colleagues and customers at all times.

Culture of Belonging: We’re real. We’re authentic. We know there’s more to life than just work, so we try to make it fun and build real connections with each other as we go.

About the Role

Williamsburg Learning is seeking a highly skilled and proactive Executive Assistant (EA) to support our Visionary/CEO in both professional and personal endeavors. The EA will play a crucial role in optimizing the Visionary’s time and energy by managing schedules, communications, and administrative responsibilities while ensuring alignment with strategic priorities. This position requires a high level of organization and the ability to work independently in a fast-paced environment.

Key Responsibilities

Time & Energy Management: Maintain and coordinate the Visionary’s work and personal calendars, plan travel, manage commitments, and act as a gatekeeper to ensure efficiency.

Communication Support: Draft and manage communications on behalf of the Visionary, handle confidential information with discretion, and facilitate interactions with internal and external stakeholders.

Project Coordination: Organize and track key initiatives, manage project tools such as Asana, assist in document creation, and streamline workflows to support high-impact projects.

Administrative Duties: Handle digital organization, financial documentation, event planning, company culture initiatives, and meeting coordination.

Company Culture & Network Engagement: Assist in planning company events, maintaining relationships, and strategically supporting the Visionary’s professional network.

Minimum Qualifications

• A Bachelor’s Degree
• At least 3-5 years of work experience (in-person or remote)
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems, particularly Google Suite and Asana
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Exercises a high-level attention to detail
• Proactive, self-motivated, and adaptable in a dynamic environment.

Preferred Qualifications

• Master’s Degree
• Education/experience in communications, business administration, and/or human resources
• Experience in Hubspot or a similar CRM
• Experience in developing internal processes and filing systems
• Experience in overseeing budgets and expenses

Why Williamsburg Learning?

• This role offers a unique opportunity to work directly with a visionary leader in an entrepreneurial setting. Our Visionary is dedicated to fostering a collaborative and engaging work environment, where the EA will have opportunities for growth, skill development, and meaningful contribution.
• This is a part-time remote role (30-40 hours per week) with occasional opportunities to attend events, engage with high-level professional networks, and increase responsibility and compensation over time.
• This role also offers Paid Time Off (PTO), 401k with up to 4% company match, and paid health benefits.
• $25-$30 per hour