Executive Assistant I

Join Collibra’s team as an Executive Assistant to the Chief Financial Officer

Make an impact at Collibra by supporting our CFO and being the guiding force behind the success of their teams. As the Executive Assistant to the CFO, you will ensure the seamless execution of strategic tasks and contribute to Collibra's growth and vision.  

Executive Assistants I are responsible for

• Experience  scheduling, monitoring, and prioritizing of the day-to-day incoming communication and requests for time
• Plan, coordinate, and schedule all meetings: 1:1 and group meetings; balancing executive meetings, All-hands, QBR’s, Action Planning, and Board Meetings; toggling to monitor and anticipate scheduling conflicts; own the Tech planning calendar: quarterly offsite and ongoing pipeline regroups
• Preparing meeting agendas and taking notes/action items, following up when necessary
• Regular offsite planning for the Executive and leadership teams, including all administrative details- hotel room blocks, catering, room reservations, dinners, team building, etc.
• Expense and budget reconciliation monthly, as well as monthly overall department for executive functions as needed
• Arrange all domestic and international travel including flights, hotels, ground transportation, and create detailed itineraries
• Inbox management and labeling, assuring executive(s) is aware of pressing items and communications 
• Ghost-writing and proofreading when needed 
• Collaborating with leadership members from various time zones and locations- CET, GMT, EDT, MT, PDT
• Approval of all travel and expenses for direct reports on behalf of the executive(s)
• Some light scheduling and coordination of ad hoc personal requests

You have

• 2-4 years minimum experience in an Executive Assistant role supporting a senior executive; preferably within a fast-paced setting
• Demonstrated ability in high volume of calendar, travel, and meeting planning experience required
•  Excellent Mac skills & superior proficiency in Google Calendar; experience in Google Suite and Navan preferred
•  Experience with budget tracking a plus and expense management software is a plus
•  Experience working across multiple time zones preferred 
• A bachelor’s degree or equivalent related working experience is required

You are

• Able to juggle and prioritize multiple tasks and projects simultaneously and successfully
• One who thinks ahead and anticipates needs -- from the most mundane to the most complicated- and possess strong project management skills. You are willing to roll up your sleeves and dig in - no task is too small
• A trusted partner who can adhere to confidentiality and manage sensitive information
• Flexible to travel for quarterly offsites in US & EMEA a plus, but not required
• A skilled written and oral communicator who can maintain a warm and professional demeanor

Compensation for This Role

The standard base salary range for this position is [72,000] - [90,000] per year. This position is not eligible for additional commission-based compensation. Salary offers are based on a combination of factors, including, but not limited to, experience, skills, and location.

In addition to base salary, we offer equity ownership at every level, bonus potential, a Flex Fund monthly stipend, pension/401k plans, and more.

Benefits at Collibra

Collibra recognizes and values that everyone has different needs, interests, and life goals. We built our {Be}well benefits program with flexibility in mind to support you and your loved ones through a diverse range of circumstances and life events. These flexible offerings sit on a foundation of competitive compensation, health coverage, and time off.

Professional Development

Collibrians are ambitious and inventive, and we want to develop our skills individually and as a team. You’ll have access to development opportunities, as well as other rewards and recognition programs to help grow your career.

Health Coverage

We strive to remain locally competitive and globally equitable. This means comprehensive offerings including medical, dental, vision, and mental health benefits for you and your family.

Paid Time Off and Flexibility

We provide unlimited paid time off, global leave policies for a variety of personal and family circumstances, company-wide wellness days off throughout the year, meeting-free Wednesdays, and a flexible culture to help balance your work and your life.

Diversity, Equity, and Inclusion

We create inclusion and belonging through how we onboard, meet, connect, engage, and communicate. Learn more about diversity, equity, and inclusion at Collibra.

Learn more about Collibra’s benefits.

At Collibra, we’re proud to be an equal opportunity employer – which ties directly to our core value, “open, direct, and kind.” We realize the key to creating a company with a world-class culture and employee experience comes from who we hire and creating a workplace that celebrates everyone. 

With this, we proudly consider qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, pregnancy, sex, gender identity, gender expression, genetic information, physical or mental disability, HIV status, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status or any other legally protected category. If you have a need that requires accommodation, let us know by completing our Accommodations for Applicants form.

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