Executive Administrative Assistant

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As an Executive Administrative Assistant, you will be supporting the R&D Pharma Research team and senior management at the Triangle Park (RTP) Site.

In this role a typical day will include:

• Entering and coordinating the processing of contracts, including confidentiality agreements, master service agreements and statements of work using Alcon’s contract management software.

• Preparing, updating and closing out purchase orders; reconciliation of invoices and receipts.

• Maintaining stock room for lab supplies and ordering lab supplies as needed. Ordering office supplies and maintaining office supply cabinets.

• Coordination of meetings, calendars, and activities for senior leaders. Assisting with coordination of on-site and off-site events.

• Responsible for arranging business travel and expense reports for senior leaders.

• General office support, including mail, deliveries, visitors, and onboarding new employees. Provides backup support to Site Facilities Manager when needed.

• Advising and supporting the local Employee Engagement Council and a member of the RTP Site Leadership Team.

• Being a Member of R&D administrative assistant network and know where to go for assistance when needed.

WHAT YOU’LL BRING TO ALCON:

• High School Diploma or equivalent.

• The ability to fluently read, write, understand and communicate in English.

• 3 Years of relevant experience in a comparable role.

PREFERRED QUALIFICATIONS:

• Excellent written and verbal communication skills along with strong interpersonal skills.

• Thorough knowledge of company operations, policies and procedures. May handle details of a highly confidential nature.  

• Thorough knowledge and understanding of Microsoft Office software (Word, Excel, Outlook, PowerPoint).

• Working knowledge of enterprise software for purchasing, travel & expense reporting, and contract management, such as SAP, Concur and Icertis.

• Experience with basic bookkeeping tasks to support the financial operations of the site (i.e., handling POs, invoicing, coordination with Finance, etc.).

• Ability to be flexible, proactive, organized and able to practice excellent prioritization to maximize efficiency.

HOW YOU CAN THRIVE AT ALCON:

• See your career like never before with focused growth and development opportunities.

• Join Alcon’s mission to provide outstanding innovative products and solutions to improve sight, improve lives, and grow your career!

• Alcon provides robust benefits package including health, life, retirement, flexible time off and much more.

Alcon Careers

See your impact at www.alcon.com/careers

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Alcon is an Equal Opportunity Employer and participates in E-Verify. Alcon takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to [email protected] and let us know the nature of your request and your contact information.