Executive Assistant to Chief Human Resources Officer (CHRO)

Company Overview

At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across every part of our safety and security ecosystem. That's mission-critical communications devices and networks, AI-powered video security & access control and the ability to unite voice, video and data in a single command center view. We're solving for safer by connecting public safety agencies and enterprises, enabling the collaboration that's critical to connect those in need with those who can help. The work we do here matters.

Department OverviewThe Motorola Solutions HR team provides support to senior leaders, managers, and employees around the world. Our business is dynamic, innovative and at the forefront of the industry - and our HR team mirrors this in every aspect. Working at Motorola Solutions on the HR team will give you an opportunity to truly partner with exceptional leaders to ensure we provide world-class public safety support across the globe. It's been an exciting year of transformation and we are looking for an energized team player that wants to help continue to drive significant changes that are truly making an impact to our company's success!
Job Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to our SVP & Chief Human Resources Officer (CHRO). This role requires a driven individual with exceptional communication, interpersonal, and problem-solving skills. The ideal candidate will possess a strong understanding of executive-level support, the ability to manage complex schedules, and maintain the strictest confidentiality. This position will act as a key liaison between the CHRO and internal/external stakeholders, ensuring smooth operations and efficient workflow within the HR department and across the organization.

Responsibilities:

• Calendar Management: Manage and maintain the CHRO's complex and demanding calendar, prioritizing appointments and meetings, and proactively resolving scheduling conflicts. This includes managing international travel arrangements.

• Communication Management: Handle a high volume of confidential communications including emails, phone calls, and correspondence. Prepare presentations, reports, and other documents as needed. Draft and edit communications on behalf of the CHRO.

• Travel Arrangements: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, ground transportation, and visa applications. 

• Expense Management: Process expense reports and reconcile statements.

• Meeting Coordination: Schedule and coordinate internal and external meetings, including preparing agendas, distributing materials, and taking and distributing notes. For in-person meetings, responsibilities include room booking, catering arrangements, and participant communication.

• Project Support: Provide administrative support for various HR projects and initiatives, as assigned by the CHRO. This may include data entry, research, and report preparation.

• Social Media Management: Assist in managing the company's HR-related social media presence, creating content, and engaging with stakeholders.

• Relationship Management: Build and maintain strong working relationships with internal stakeholders, including senior executives, HR team members, and other departments. Develop and maintain strong relationships with external vendors and consultants.

• Confidentiality: Maintain the strictest confidentiality regarding sensitive information related to the CHRO, the HR department, and the company.

Qualifications:

• Minimum of 5-7 years of experience as an Executive Assistant, preferably supporting a C-suite executive of a large global company.

• Proven ability to manage complex calendars and prioritize competing demands.

• Exceptional organizational and time management skills with the ability to handle multiple tasks simultaneously and meet tight deadlines.

• Excellent written and verbal communication skills with the ability to communicate effectively with individuals at all levels of the organization.

•  A strong understanding of global travel logistics and familiarity with various time zones and cultures. 

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• Advanced proficiency in Google Workspace Suite (Docs, Sheets, Slides, Gmail).

• Familiarity with various social media platforms and experience in creating engaging content.

• Strong interpersonal skills and the ability to build and maintain positive working relationships.

• Discretion and the ability to handle highly confidential information.

• Ability to anticipate needs and proactively resolve issues.

Location: Chicago, IL - This is a hybrid position with the expectation to be in office approximately 1-4 days per week. This will vary depending on the CHRO’s schedule.

Target Base Salary Range: $64,500 - $97,500 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

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Basic Requirements

• 5+ years of experience as an Executive Assistant or Executive Administrator

Travel RequirementsUnder 10%
Relocation ProvidedNone
Position TypeExperienced
Referral Payment PlanYes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. 

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please email [email protected].