Executive Assistant to the CEO

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

Overview:

The Executive Assistant is responsible for driving the execution of strategic priorities as defined by the CEO. Additionally, they work on diverse projects based on the company’s priorities and manage a wide variety of initiatives for senior leadership. They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives. From day one, the EA will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. In general, they provide a buffer between a chief executive and their direct-reporting team by working behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the chief executive. 

Objectives of this role

• Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management
• Assist in the coordination of quarterly and ad hoc board meetings
• Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO
• Lead the deployment of company-wide communications from the CEO
• Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications
• Support the ongoing analysis of key business metrics
• Interface with customers and prospects
• Act as a thought partner to the CEO including sharing key observations and providing feedback
• Prioritize employee well-being and lead recognition efforts
• Manage budget deployment for the administration department

Skills and Qualifications

• 3+ years in a business or executive management role
• Proven experience organizing and coordinating projects and communication across multiple teams and departments
• Excellent written and verbal communication
• Extremely versatile, dedicated to efficient productivity
• Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters
• Flexibility to assume an on-call posture during evenings, weekends, and holidays
• Ability to travel as business needs dictate
• Mature ability to proactively anticipate business needs
• Experience with data analysis
• Experience with budget management
• Proven success in a project coordination role
• Nimble business mind with a focus on developing creative solutions
• Strong project reporting skills, with a focus on interdepartmental communication

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Ergonomic and height-adjustable workstations for onsite employees

- Opportunity to learn from a dedicated leadership team

- Centrally located open office building in Sugar House (onsite employees)

- Top-of-the-line company swag

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