Executive Assistant Apprentice - Ecolab

About the Role

We are seeking a dynamic and highly motivated Executive Assistant Apprentice to provide dedicated support to our Executives and Leadership Team. In this role, you will act as a trusted partner, ensuring seamless coordination of executive tasks, complex travel arrangements, and key projects. This is an exciting opportunity for a proactive individual with exceptional organizational and communication skills to gain valuable experience in a fast-paced, professional environment.

Key Responsibilities

• Serve as a trusted partner to the Executives and Leadership Team,
• Coordinate and manage complex business travel arrangements,
• Track expenses, process invoices, and ensure accuracy in financial documentation.
• Prepare presentations and assist in the organization of internal and external meetings.
• Maintain and organize documentation, ensuring accuracy and confidentiality.
• Organize and prioritize executive tasks to ensure timely completion of deadlines.
• Plan and execute impactful Leadership Team events.
• Proactively identify and solve challenges to enhance organizational efficiency.
• Manage internal communications, including drafting organizational announcements.

Minimum Skills and Qualifications

• Bachelor or Masters degree
• Fluency in English: Proficiency at C1/C2 level, both written and spoken.
• Technical Proficiency: Advanced skills in the MS Office Suite and digital collaboration tools.
• Organizational Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
• Interpersonal Skills: Professional demeanor and exceptional communication skills, with the ability to build trust and interact confidently with high-profile individuals.
• Attention to Detail: High degree of accuracy in all tasks,
• Problem-Solving Mindset: Anticipates needs and proactively addresses issues with a solutions-oriented approach.
• Adaptability: Demonstrated ability to manage multiple priorities in a fast-paced environment.

Nice-to-Have Skills

• Previous experience supporting senior executives, ideally in a large and complex matrix organization.
• Familiarity with tools such as Concur for expense and travel management

Why Join Us?

This apprenticeship offers an exceptional opportunity to gain hands-on experience working alongside a dynamic leadership team in a professional environment. You’ll develop critical skills, grow your professional network, and make a meaningful impact within our organization.

Our Commitment to Diversity and Inclusion At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, colour, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.