Executive Administrative Assistant

SHAPE THE FUTURE OF MOBILITY FROM DAY ONE.

This position is part of our Signal & Power Solutions segment; Connection Systems division.

Your Role

The Executive Administrative Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability, initiative as well as excellent organization and problem-solving skills.

The ideal candidate will be experienced in handling a wide range of executive support tasks and enjoy the challenge of supporting a member of the Executive Leadership team. The role requires interacting with staff at all levels, sometimes under pressure, while maintaining a high level of professionalism. Other necessary skills include attention to detail, strong written and verbal communication skills, and strong decision-making ability. In your daily job you will:

• Complete a variety of administrative tasks including managing an extremely active calendar of appointments, meetings, and calls, completing expense reports, and arranging complex and detailed domestic and international travel plans, itineraries, and agendas.
• Coordinate group meetings. This includes; developing agendas, proofing for edit of presentations and preparing all meeting room arrangements and logistics.
• Compile, transcribe, and distribute meeting recaps.
• Research, prioritize, and follow up on incoming issues and concerns addressed to Executive Leadership including those of a sensitive or confidential nature.
• Communicate directly and/or draft correspondence on behalf of Executive Leadership. Maintain trust and support cross functionally through effective interactions with dispersed leadership teams and administrative assistants.
• Compile data, prepare reports, memos, letters, organizational charts, and other relevant documents.

Your Background

Key ingredients for succeeding in this role are your:

• Bachelor’s Degree
• Minimum 5 to 7 years relative work experience
• Proficient technical skills and thorough knowledge of Microsoft Suite, technical conference room software, etc.
• Strong regard for confidentiality
• Strong organizational and time management skills; ability to manage a multitude of high-priority tasks at one time.
• Demonstrated ability to achieve high performance goals
• Excellent attention to detail; meticulous and detailed
• Strong interpersonal communication skills (written and verbal)
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Willingness to collaborate with other EA for support in Europe - requiring ability to work within accommodating time zones
• This is an on site position requiring daily in person attendance, with flexibility as required.
• Must be able to work flexible hours; occasional support required after standard office hours

Preferred Qualifications

• Proficiency in Adobe Acrobat, WebEx, Zoom, Workday, Concur and Diligent.
• Previous experience at a global organization, working with a dispersed team.
• Project management or event planning experience.
• Customer-service mindset.
• Good understanding of corporate governance and related policies and procedures.
   

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care effective day 1 of employment
• Life and accident insurance
• Paid Time Off (Holidays, Vacation, Designated time off, Parental leave)
• Relocation assistance may be available
• Learning and development opportunities
• Discount programs with various manufacturers and retailers
• Recognition for innovation and excellence
• Opportunities to give back to the community
• Tuition Reimbursement
• Adoption Assistance
• Fertility Coverage

Apply today, and together let’s change tomorrow! 

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Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.