Executive Administrative Assistant - International

Posted 17 Days Ago
8 Locations
Remote
Senior level
Sports • Esports
The Role
Provide executive support for the International & Digital teams by managing schedules, organizing travel, processing expenses, and coordinating events. Handle communication with clients and vendors, and support budgeting tasks.
Summary Generated by Built In

The Best Players Need the Best People.

This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors. The role will report to the Senior Vice President of International and the Senior Vice President of International Media.

QUALIFICATIONS

  • Bachelor’s degree in related field required. An equivalent amount of education and experience may be substituted.
  • Minimum of ten years secretarial or other administrative support experience for senior level management required.
  • International experience and/or a second language are preferred. 

RESPONSIBILITIES/DUTIES

  • Complete a broad variety of administrative tasks and provide strong executive level support for the International and Digital teams. Coordinate meetings, schedules, prioritizes appointments, and ensures that meetings, deadlines, presentations, and other duties are carried out
  • Assists executives in implementing department activities and communications, internal and external
  • Coordinate travel arrangements, visa requirements, flights, accommodations, and other itinerary specifics
  • Act as the point of contact among executives, employees, clients and other external partners · manage information flow in a timely and accurate manner
  • Prepare executive level expense reports and expense report approvals, in Concur, – may include more VP’s in addition to direct management.
  • Supports / helps track international office budgets
  • Handling memos, reports, and related documents, including sensitive information. Keeping confidential information.
  • Support teams within International Media, & Digital with upcoming events and workshops. 
  • Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
  • Provide executive level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality, and parking.
  • Coordinate and process all credential requests for International Media and Digital in Populous. 
  • Purchase office supplies within defined budgetary limitations.
  • Acts as Global Home liaison for departments. Register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners.
  • Order products and track gift inventory in Allocadance for International Media and Digital. 
  • Special projects or other duties as assigned.

Top Skills

Allocadance
Concur
Ioffice
Am I A Good Fit?
beta
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.

The Company
Ponte Vedra Beach, , FL
3,208 Employees
On-site Workplace

What We Do

By showcasing golf’s greatest players, the PGA TOUR engages, inspires and positively impacts our fans, partners and communities worldwide.

The PGA TOUR, headquartered in Ponte Vedra Beach, Florida, co-sanctions more than 130 tournaments on the PGA TOUR, PGA TOUR Champions, Korn Ferry Tour, PGA TOUR Latinoamérica, Mackenzie Tour-PGA TOUR Canada and PGA TOUR Series-China. Members on the PGA TOUR represent the world’s best players, hailing from 29 countries and territories (93 members are from outside the United States). Worldwide, PGA TOUR tournaments are broadcast to 212 countries and territories in 23 languages. Virtually all tournaments are organized as non-profit organizations to maximize charitable giving.

In 2019, tournaments across all Tours generated a record $204.3 million for local and national charitable organizations, bringing the all-time total to more than $3 billion. To learn more about the positive impact the PGA TOUR has on the communities in which we play, please visit www.pgatour.com/impact.

Fans can follow the PGA TOUR on PGATOUR.COM, the No. 1 site in golf, on the PGA TOUR app and on social media channels, including Facebook, Instagram (in English, Spanish and Korean), LinkedIn, Twitter, TikTok, WeChat, Weibo, Toutiao and Douyin.

Similar Jobs

Rapid7 Logo Rapid7

Senior Manager, Detection & Response Services

Artificial Intelligence • Cloud • Information Technology • Sales • Security • Software • Cybersecurity
Remote
Hybrid
Pune, Maharashtra, IND
2400 Employees

Capco Logo Capco

Senior Business Analysis - Change Delivery

Fintech • Professional Services • Consulting • Energy • Financial Services • Cybersecurity • Generative AI
Remote
Hybrid
India
6000 Employees

Mondelēz International Logo Mondelēz International

AI Community of Practice Manager

Big Data • Food • Hardware • Machine Learning • Retail • Automation • Manufacturing
Remote
Hybrid
8 Locations
90000 Employees

MetLife Logo MetLife

Team Leader - IT

Fintech • Information Technology • Insurance • Financial Services • Big Data Analytics
Remote
Hybrid
India
43000 Employees

Similar Companies Hiring

SRAM, LLC Thumbnail
Transportation • Sports • Software • Mobile • Hardware • Fitness • Esports
Chicago, IL
3800 Employees
DraftKings Thumbnail
Sports • Software • Information Technology • Gaming • Esports • Digital Media • Big Data Analytics
Boston, MA
5300 Employees
bet365 Thumbnail
Software • Gaming • Esports • Digital Media • Automation
Denver, Colorado
9000 Employees

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account