Director’s Action Group (Executive Assistant)

Overview

Location: Remote

Job Type: Full-Time

Annual Salary Range: $35 to $55 per hour

Job Posting Estimated Close Date: 2/20/2025

Security Clearance: Must possess a Secret or Top Secret (TS/SCI) clearance

INTECON, LLC is seeking a motivated and detail-oriented Executive Assistant to directly support the AFWERX Director and Director’s Staff. This role provides high-level administrative support, ensuring seamless operations for executive leadership. The selected candidate will be responsible for research, report preparation, meeting coordination, visitor management, and administrative oversight while also training and supervising lower-level Administrative Specialists.

Roles and Responsibilities

The Executive Assistant will:

• Provide high-level administrative support to the AFWERX Director and Director’s Staff, ensuring efficient daily operations.
• Conduct research, prepare statistical reports, and handle confidential information requests.
• Manage and prepare official correspondence, briefings, and executive reports.
• Coordinate executive meetings, arrange conference calls, and manage schedules for senior leadership.
• Facilitate visitor reception and intake, ensuring compliance with access control policies.
• Organize travel arrangements, logistics, and itinerary management for AFWERX leadership.
• Prepare presentations, talking points, and decision briefings for the Director’s engagements.
• Supervise and train lower-level Administrative Specialists, ensuring consistency in administrative practices.
• Support event planning and logistics for high-profile AFWERX initiatives and stakeholder meetings.
• Maintain electronic and physical records, ensuring compliance with federal documentation standards.
• Serve as a liaison between the AFWERX leadership team, internal divisions, and external stakeholders.
• Assist with policy development, procedural improvements, and strategic planning initiatives.

Qualifications

Education

Bachelor’s degree in Business Administration, Public Administration, Communications, or a related field.

Experience

• 5+ years of executive-level administrative support experience, preferably within DoD, Air Force, or federal organizations.
• Experience managing high-profile executive schedules, conference planning, and visitor coordination.
• Proven ability to conduct research, compile statistical reports, and handle confidential information with discretion.
• Strong writing and communication skills, with the ability to draft official correspondence, reports, and executive briefings.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, SharePoint, Teams) and Google Workspace.
• Familiarity with protocols for classified meetings, executive engagements, and DoD administrative procedures.
• Ability to supervise and train junior administrative personnel, ensuring standardized operational procedures.
• Experience in event coordination, logistics planning, and stakeholder engagement.

Certifications and Training

Preferred certifications:

• Certified Administrative Professional (CAP)
• Project Management Professional (PMP) (preferred but not required)
• Microsoft Office Specialist (MOS)

Proficiency in:

• Microsoft Office 365, Google Workspace
• Travel and Event Management Systems
• DoD Secure Communications Platforms

Specialized Training in:

• Executive Administrative Procedures
• Government Records and Document Management
• Strategic Planning and Policy Development

Security Clearance

Active Secret Clearance required, with the ability to obtain Top Secret (TS/SCI) if needed.

Benefits:

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
• Flexible Spending Accounts and Supplemental Plans Available.
• Company-paid Training and Development Programs.
• Generous Paid Time Off, Holiday Pay, and Sick Leave.
• 401k Retirement Plan with Company Match.
• Critical Illness and Accident Insurance.
• Employee Assistance Program.

About INTECON:

INTECON (Integrity Consulting), founded in 1999, is a wholly owned subsidiary of Aspetto, Inc. Aspetto is a leading product and technology firm known for its strategic enterprise life-cycle support. With expertise in the acquisition, design, deployment, and sustainment of Federal and DoD tech and tactical systems, Aspetto has made a significant impact since its inception in 2008.

As an 8(a), HUBZone, and ISO 9001:2015 certified company, and a three-time INC.5000 awardee, Aspetto offers an impressive range of capabilities, including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. Together, Aspetto and INTECON strive to drive innovation, preserve quality standards, and demonstrate an unwavering commitment to our nation's security. Our client-centric approach prioritizes innovative, responsive solutions that consistently exceed expectations.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.