Director of Supply Chain & Administrative Operations

Overall

• Develop, implement and maintain strategic plans for purchasing, procurement, inventory, materials management, accounts payable, facilities, and physical security.
• Partner with company stakeholders across the organization to design, implement and execute standard processes for purchasing, procurement, inventory management, invoice processing, facilities management and physical security.
• Manage a non-union and small union workforce.  Responsible for team organizational design, performance management, employee development and succession planning, all in accordance with applicable HR policies and procedures.
• Instill an energized work environment, fostering an atmosphere that enables employee trust, collaboration and engagement.
• Inspire confidence and motivate others to perform at their best.  Develop and coach staff while effectively addressing performance issues.  
• Prepare and manage capital and operating budgets for each area of responsibility, handling variance reporting and forecasting throughout the year.
• Build, monitor and report on key performance indicators (KPIs) to senior management and organization.
• Assist with other tasks or projects as assigned.

Supply Chain/Inventory/Materials Management

• Lead and mentor a cross-functional team of managers and staff across multiple locations and lines of business.
• Negotiate contracts and manage relationships with key suppliers and vendors.
• Cultivate and manage supply vendor relationships to ensure cost-effective and reliable supply.
• Oversee inventory data and processes, ensuring efficient and accurate tracking of materials.
• Develop and implement strategy to capture supply discounts to ensure maximum profitability.
• Collaboratively develop sourcing strategies, both long and short term, to support Supply Chain initiatives.
• Monitor and analyze supply chain performance, identifying areas for improvement.
• Instill collaboration across entire procure-to-pay value stream and implement efficiencies in procurement, goods receipt and invoice processing where possible.
• Maintain compliance with all applicable laws, regulations, and company policies.

Accounts Payable

• Manage the full cycle accounts payable process of invoices and payments, ensuring accuracy and timeliness.
• Develop accurate and timely reporting for both internal and external customers.
• Oversee and manage all outgoing payments.
• Prepare and oversee the preparation of financial reports, ensuring accuracy and compliance with regulatory standards.
• Oversee vendor maintenance and compliance functions to ease invoice and payment processes
• Conduct thorough account analysis and required compliance reporting to identify trends, variances, and opportunities for improvement.
• Ensure adherence to corporate accounting policies and procedures while maintaining high ethical standards.
• Oversee corporate credit card portfolio including new cards, card maintenance, payments, accruals and reporting.
• Oversee annual 1099 tax reporting processes.

Facilities/Security

• Build and maintain select company facilities, ensuring they are safe and operational and meet business needs.
• Implement and manage physical security standards and recommendations to protect company physical assets and personnel.
• Lead and manage the Southeastern Pennsylvania & Pittsburgh area team of facilities staff who oversee the daily management of the real estate portfolio, ensuring the highest standards are upheld as it pertains to HVAC, security, general and preventative maintenance.
• Develop and execute strategic long term asset planning as it relates to capital improvements, and preventative maintenance.
• Review operating and capital budget reports for all properties, creating action plans to improve operating costs and efficiencies while planning ahead for any major capital improvement projects.
• Partner with key stakeholders on new property development and redevelopment activities for the portfolio.

QUALIFICATIONS:

• Bachelor’s degree in business administration, management, or a related field; Master’s degree preferred.
• Minimum of 10 years of experience in operations management, with a focus on purchasing, procurement, inventory, and materials management; experience of management of accounts payable, facilities, and physical security is preferred.
• Excellent general business acumen and understanding of procurement/sourcing and materials management practices.
• A strong knowledge of accounts payables, accounting, financial analysis, logistics, business law (specifically contract law), vendor management, inventory/materials management, utility operations (construction, engineering & maintenance) is preferred.
• A general knowledge of utility operations including water and/or gas operations is preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in Microsoft Office (Email, Word, Excel, PowerPoint).
• Excellent written and verbal communications skills; communicate effectively (clearly, concisely, and professionally) with internal customers.
• Strong customer service skills
• Ability to work well under pressure.
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.
• A team player able to work effectively in a team fostered multi-tasking environment. 
• Experience with SAP is preferred.
• Experience with facility management and security systems is a plus.
• Proven leadership skills with experience managing diverse teams.

• Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.                       
• See, hear, talk, and perform tasks requiring manual dexterity.                                 
• Operate standard office equipment.      
• Working conditions may include travel to work sites of Essential Utilities and/or other constituents (if applicable).
• Travel Requirements up to 30% (for overnight travel is required).