Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone.
We are seeking a highly motivated and detail-oriented individual for the role of Event Coordinator. As an Event Coordinator, you will be responsible for coordinating and managing consumer events and small-scale events. Your primary goal will be to ensure the success of each event, meeting and exceeding our clients' objectives and expectations.
SUPERVISORY RESPONSIBILITIES
- ☒ Oversees and give direction to contractors during event
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
- Works closely with sales team at the start of the event management process to get as much information as possible and to conduct site visits with client
- Meets with client show manager to determine what type of event they want and event needs
- Handles all pre-planning with clients, determine what services will be required and coordinate required services ensuring that everyone has all the information necessary, such as instructions, schedules, equipment and inventory needs
- Executes and explain contract with client
- Monitors event from move-in all, set-up, actual event, break down and move-out
- Ensures that the event is in compliance with all building and City of Houston Fire Codes
- Completes and closes all event paperwork and files
- Ensures that all event information is accurate and up to date in the system
- Assists Event Manager with Momentous (formally Ungerboeck) reports as needed
- Other duties and special projects as required
EDUCATION AND EXPERIENCE
- Bachelor’s Degree or professional designation through IAVM
- 3 years’ experience as an Event Coordinator in a convention center, theater, hotel or similar environment preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Computer literacy with knowledge of Microsoft Outlook, in particular, MS Word and Excel
- Ability to work independently and pro-actively on a variety of events and projects
- Ability to manage changing program elements and prioritize effectively
- Outstanding organizational skills, excellent judgment and attention to detail
- Ability to work cooperatively, under pressure, with a variety of internal and external clients
WORK ENVIRONMENT
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- ☒ No major sources of discomfort; normal office environment
- ☒ Ability to work flexible hours, including evenings and weekends as needed.
- ☒ Extra hours required occasionally to meet deadlines or work events
- ☒ Ability to travel to local/ tradeshows/conventions/ conferences/ training and development
For more information on Houston First and the benefits offered, please feel free to explore the following links.
About Us | Houston First Corporation
Diversity Equity & Inclusion | Houston First Corporation
Total Rewards - Benefits | Houston First Corporation
Top Skills
What We Do
Houston First Corporation (HFC) is the official Destination Management
Organization (DMO) for Houston, leading tourism and convention business for the city.
Houston First is responsible for the day-to-day maintenance, licensing, and operation of convention and performing arts facilities, parks, plazas, events, and parking.
Furthermore, the organization acts as the City of Houston’s agent for the
collection of hotel occupancy tax revenue. Through unified, collaborative efforts with our partners, HFC actively promotes Houston as one of the world’s greatest cities, enhancing the Houston experience for visitors as well as residents while generating economic benefits for the
region.
