Communications and Events Coordinator

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

THE OPPORTUNITY

Title: Communications and Events Coordinator

Location: Wick, Caithness

Role type: 12 month fixed term contract

Other: SC clearance will be required

(The post you are applying for attracts a Personnel Security clearance subject to further eligibility criteria to meet national security vetting requirements. You will normally need to have been resident in the UK for at least 5 years for SC prior to the date of application).

Job summary

To manage events coordination, meetings and site communications at a contract level (Nuclear Decommissioning Authority contract (NDA). 

Management and engagement with the community to establish socio economic initiatives.

Attendance and engagement at local and commercial events to establish socio economic, commercial and environmental initiatives or opportunities.

Ensure relevant processes and procedures are updated as required. 

To adhere to site Health and Safety, Security and Assurance/Management System policies and procedures at all times.

Attend events and travel for site visits as required by the role.

Administration duties as required by Archive Site Manager and management team

Your role in our mission: 

Events Coordination

Manage, plan and oversee all events at Nucleus, public and non-public. Duties include:

• Develop a communications strategy for all contracted sites. Communicate and ensure delivery of this.

• Oversee all events administration including managing booking forms, emails and phone calls to those requesting the event, managing the Nucleus diary and room booking system, contacting and arranging catering and transport where required.

• Set up of the room(s) required for events. Setting up of rooms including configuration of tables and chairs/IT equipment/catering facilities. Liaising with the Operations Manager and Porters to ensure room set up is of the appropriate standard.

• Ensuring a visible presence during events to assist with any technological issues arising, managing catering schedules, delivering site inductions etc. Liaising with cleaning staff to ensure events are delivered to the appropriate standard.

• Delivery of large-scale events such as international conferences, including submitting fully costed project plans to the NDA.

Communications

Duties include:

• Attend weekly management meetings, Health & Safety meetings, PMO cross-site meetings and other management events as required to facilitate effective communications strategy.

• Minute taking and distribution for meetings as required 

• Lead on all internal and external communications at contracted sites, internal publicity, and supplementary reports, liaising with other sites and departments as required

• Develop relationships in the local community, Chamber of commerce, Education facilities to deliver initiatives that have a commercial, socio economic or environmental benefit

• Log all official communications in the appropriate systems and disseminate to the management team as required

• Develop relationships with local businesses to provide staff benefits and increase footfall creating mutual benefit to each party

Key Responsibilities:

• Lead on communications, both external and internal 

• Liaise with Caithness Archives and Heritage Officer to produce and deliver stakeholder engagement and meet socioeconomic obligations 

• Manage events and bookings to customer expectations in line with Nucleus security policy.

• Assist with NDA events highlighting the role of Nucleus and work of the contract 

• Compliance to ISO standards held and protocol for the communication and transfer of data in line with the current NDA security policies. 

• Lead engagement activities with community, stakeholders and end users to ensure NDAAL facilities and satellite organisations are delivering on the contractual obligations for socio economics, environmental and equality, inclusivity and diversity in line with Iron Mountain and NDA guidelines and policies.

Discover what awaits you

• Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation.

• Empowering Inclusion: Join a supportive environment where everyone's voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging.

• Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities.

• Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.

• Competitive Total Rewards: supporting your career at Iron Mountain, family, personal wellness, and wellbeing. (Local benefits may vary based on country-specific policies.)

• Embrace Flexibility: Experience the freedom of remote/hybrid work, enabling a harmonious work-life balance (dependent on role).

• Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future.

• Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual.

• Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.

Category: Marketing