Chief Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to 

• Build and enhance our proven security platform 

• Blend innovation and speed in a constantly evolving cloud architecture 

• Analyze new threats and offer deep insight through data-driven intel 

• Collaborate with customers to help solve their toughest security challenges 

We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner. 

Title: Chief Executive Assistant -Reporting to CEO 

Location: Sunnyvale, CA 

We are seeking a highly organized and proactive individual to join our team as an Senior Executive Assistant to the CEO. This role requires exceptional administrative skills, the ability to manage multiple tasks efficiently, and the capacity to support executives in a fast-paced environment.  

We are seeking a highly organized, strategic, and proactive professional to join our team as the Chief Executive Assistant to the CEO. This role is pivotal in ensuring seamless executive operations, serving as a trusted advisor and right-hand partner to the CEO. The ideal candidate will have exceptional administrative and project management skills, the ability to manage competing priorities in a fast-paced environment, and strong executive presence. 

Your role as a Chief Executive Assistant to the CEO  

• Serve as the CEO’s strategic gatekeeper, providing high-level service as a liaison between the CEO, Board of Directors, external clients, and internal executive teams. 

• Handle sensitive business and confidential information with discretion, tact, and diplomacy. 

• Manage and maintain a complex executive calendar, prioritizing high-level engagements, responding to meeting requests, and frequently re-prioritizing as needed. 

• Act as the point person for confirming and communicating any schedule changes. 

• Coordinate domestic and international travel logistics, ensuring detailed itineraries and seamless execution. 

• Plan and arrange internal and external meetings, conferences, and events, managing accommodations and logistics for large and small groups. 

• Collect, analyze, and organize data for executive-level meetings, including reports, charts, and presentations. 

• Create high-level, executive-ready PowerPoint presentations for clients, Board of Directors, and company-wide meetings. 

• Proactively take on ad hoc projects and responsibilities as they arise. 

• Serve as an ambassador for the CEO, ensuring a high level of professionalism and executive presence in all interactions. 

• Adapt to multiple time zones based on the CEO’s travel schedule and business priorities. 
   

What you bring to the team: 

• 7 + years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive. 

• Conduct with the highest level of professionalism and must be polished as they will interact with key external stakeholders 

• Exceptional verbal and written communication skills with the ability to craft executive-level correspondence.

• Advanced proficiency in Microsoft Excel and PowerPoint, with the ability to develop sophisticated, high-impact presentations. 

• Strong organizational and multitasking skills, with the ability to prioritize and execute multiple urgent tasks seamlessly.   

• Self-directed, resourceful, and proactive—able to anticipate needs, solve problems independently, and exercise sound judgment. 

• Adaptable and flexible, thriving in a fast-paced environment with shifting priorities. 

• High attention to detail, ensuring accuracy and consistency in all deliverables. 

• Ability to perform under pressure, meet tight deadlines, and see projects through to completion. 

• Punctual, reliable, and professional, demonstrating discretion and handling confidential information with the utmost integrity. 

Why Proofpoint  

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We are a customer-focused and driven-to-win organization with leading-edge products—and many exciting reasons to join our team. We believe in hiring the best, the brightest and cultivating a culture of collaboration and appreciation. We are a diverse, multinational company with opportunities in all functions, and leaders that welcome candidates from all walks of life. Apply today and explore your future

#LifeAtProofpoint. 

#LI-CR-1

If you like wild growth and working with happy, enthusiastic overachievers, you'll enjoy your career with us! 

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable pay and/or equity. We offer a competitive benefits package that includes flexible time off, a robust well-being program that provides for 4 global wellbeing days per year, and a 3-week work from anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 116,690.00 - 183,370.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 96,880.00 - 152,240.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 87,220.00 - 137,060.00 USD