Executive Assistant to CEO

We believe quantum computing will change everything.  It will have the power to transform the foundations of giant industries that rely on intensive computation.  PsiQuantum is on a mission to build the world’s first useful quantum computer, capable of delivering these transformative results.  We know that means it will need 1 million qubits, error correction, a scalable architecture and a data center footprint.

By harnessing the laws of quantum physics, quantum computers can provide exponential performance increases over today’s most powerful supercomputers, offering the potential for extraordinary advances across a broad range of industries including climate, energy, healthcare, pharmaceuticals, finance, agriculture, transportation, materials design, and many more. 

PsiQuantum is uniquely positioned to deliver on the promise of quantum computing years earlier than our competitors. Our architecture is based on photonics which gives us the ability to produce our components using existing high-volume semiconductor manufacturing processes, the same processes that are today producing billions of chips for telecom and consumer electronics applications. Since photons don’t feel heat, we can take advantage of existing cryogenic cooling systems, the kind that have been operating at facilities like the Stanford Linear Accelerator (SLAC).  And because photons are in fact light, they can move between subsystems at tremendous speed using standard fiber connectivity.

Our team is building a utility scale quantum computer and the software tools needed to build fault tolerant quantum applications. We’re a highly motivated and collaborative group focused on a singular goal - building the world’s first useful quantum computer on the fastest path possible. 

There’s much more work to be done and we are looking for exceptional talent to join us on this extraordinary journey! 

Responsibilities:

• Support the CEO closely, under the guidance of the Chief of Staff (CoS), and in collaboration with the CEO’s Executive Assistant team, to understand the CEO’s priorities and ensure timely and responsive coverage of their needs.
• Be available to travel with the CEO as needed, primarily assisting with on-the-ground logistics and coordination in close partnership with the CoS and EA teams.
• Attend assigned meetings, take detailed minutes, and track action items; collaborate with the CoS team to ensure all action items are completed, including those from Executive Team meetings and internal communications (e.g., Slack, email).
• Manage the CEO’s calendar, assist with communications, and ensure the CEO is well-prepared for meetings; work with relevant departments to ensure that CEO-directed actions are communicated and followed through.
• Arrange detailed travel plans, itineraries, and schedules to ensure efficient travel logistics for the CEO.
• Maintain professional and confidential communication between the CEO and internal teams, fostering trust and effective collaboration with senior management.
• Work closely with other Executive Assistants based in Palo Alto to ensure alignment on key initiatives and collaboration across departments, particularly with the CBO and CSO offices.
• Take on special projects as directed, providing support and contributing to broader company goals.
• Assist with personal tasks for the CEO, such as scheduling, making reservations, booking personal travel, managing family obligations, and running errands, helping to ensure the CEO has the bandwidth and energy to focus on company priorities.
• Be available for extensive travel alongside the CEO when required.
• Provide backup support to other Executive Assistant team members as needed to maintain smooth operations.
• Process and submit expense reports accurately and efficiently.

Experience/Qualifications:

• Education / Certification: Bachelor’s degree required. 
• Experience: Minimum of 3 or more years related experience supporting C-level executives in a fast-paced environment (experience supporting a CEO/Founder a plus).
• Must have startup experience or have worked for a high growth, very fast-paced, exciting and dynamic company.
• Highly organized, discreet, analytical, flexible with shifting priorities and able to always exercise good judgement.

Knowledge, Skills and Abilities:

• Ability to manage an ever changing calendar of appointments; handle all requests for meetings and appointments, scheduling or redirecting.
• Ability to work across different time zones.
• Experienced in booking extensive global travel.
• Ability to anticipate work, multi-task, handle multiple workstreams and prioritize assignments effectively.
• Familiar with working in a fast-paced environment with meetings, travel schedules and priorities constantly changing.
• Strong attention to detail while working quickly and efficiently with little to no direction from leader(s).
• Strong interpersonal skills and the ability to build relationships with others across the company.
• Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues.
• Highly resourceful team-player.
• Strong organizational, communication skills.
• Willingness to handle time-sensitive requests during non-business hours.
• Interest in learning and/or ability to follow discussions involving scientific, technical and funding related topics.
• High level of proficiency with Microsoft Outlook, Excel, Word and Powerpoint required.

PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.

Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to [email protected].

We are not accepting unsolicited resumes from employment agencies.