The Business Support Co-ordinator will be responsible for providing support to all departments within the business. You will be a vital part of the reception and business support team ensuring all departments have the support they need to be successful.
Role Overview:
- Admin support (Luxembourg office):
- Co-ordinates travel arrangements, including flights, visas, visitor trips, restaurant booking, taxi, car hire and hotel reservations.
- Purchasing of all Office Supplies
- Organise key fobs/gate fobs/main door keys/name plates/name board for new employees, orders business cards for employees when requested.
- Acts as Fire Warden and arranges and takes minutes for the monthly H&S committee meeting
- Manages property bookings and liaises internally regarding any faults, repairs, updates, manuals etc.
- Petty cash, taxi summary, maintain birthday lists, order business cards, monitor & replenishing first aid boxes and kitchen supplies.
- Organise conference room bookings, room preparation, order catering, ensure clean and tidy after events.
- Reception duties and administration support for all departments as required
- Planning and coordination (Vapor Group):
- Internal planning of engineering resources for all geographical vapour markets
- External planning in corporation with customers
- Freight forwarding – in corporation with our logistic colleges in UK.
- Ordering goods from vendors in collaboration with the Supply Chain Department
- Optimizing profitability and revenue for each service visit, by preparing travel and spare parts offerings well in advance
- Responsibilities within our ERP system (Vapor Group):
- Responsible for creating/maintenance of functional location (Vapor installed base)
- Creating/managing of service orders in our planning tool
- Spare part process, from customer PO to Creating requisitions to the Supply Chain Department and handling PO from Supply Chain to Vendors
- Creating basis for invoicing to Finance Department for service, services, and spares
The Candidate:
- Previous reception and office administration experience
- Excellent MS Office Skills – Outlook/Word/Excel/PowerPoint, and comfortable learning new systems and portals. Familiarity with Sage would be helpful.
- Excellent communicator – verbal, written and face to face
- A friendly and welcoming person with a “can-do” positive attitude
- Excellent team player, resourceful, well organised, highly dependable, efficient and detail orientated
- Ability to use initiative and make decisions autonomously but with attention to detail.
- Must live within a1-hour commute of our Luxembourgish office.
- Language Skills: English, French and German
Top Skills
What We Do
Since 1979, Zeeco is the trusted worldwide source for the design and manufacturing of combustion and environmental solutions for the refining, petrochemical, production, power and pharmaceutical industries. Beginning as a small operation, Zeeco focused on the ideas of expertise, innovation, and reliability that today are the company’s foundation of success.
ZEECO® product lines include next generation ultra-low emission burners, gas and liquid flaring systems and hazardous and non-hazardous waste incineration. Zeeco has supplied some of the world’s largest combustion systems. These include the largest enclosed ground flare, acid gas thermal oxidizer, enclosed flare and elevated flare. We also have developed the industry’s best performing ultra-low NOx burner.
From refining, onshore/offshore production, power, well testing, petrochemical, gas processing and LNG industries, Zeeco has the experience and technical expertise to design the right combustion solution for your application. Our Combustion Research and Test Facility was the first in the world to become ISO 9001-2000 certified, and our staff strives to stay ahead of rapidly changing emissions requirements. With over three decades of industry experience, we have developed a worldwide reputation for excellence in engineering, reliability, and integrity.
