Billing Assistant

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us a spot on Fortune magazine's "100 Best Companies to Work For©" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

*This is a contract position, with potential for a permanent hire in the future. The transition to a permanent position is not guaranteed and is determined by a variety of factors.*

Alston & Bird is seeking an entry level Billing Assistant in the Atlanta office to provide multi-faceted administrative and billing support to the Finance group. You will work with client invoicing and electronic billing through a multitude of client systems as well as respond to a wide variety of complex adjustments to PDF and electronic bills as well as interpret report/information requests from attorneys, legal administrative assistants, clients and others. You will develop a key understanding for upholding firm and client processes, guidelines and policies to optimize systems and information.

You will provide routine communication with Firm attorneys, client contacts, legal administrative assistants and others, both inside and outside the firm!

ESSENTIAL DUTIES

• Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.
• Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and matters as assigned.
• Configure and maintain electronic billing profiles with any assigned e-billing vendors (Tymetrix360, Tracker, Passport, CounselLink, Collaborati, Bridgeway Corridor and many others) including coordination of new matters, timekeeper and rate approvals, required task and activity code information, client billing guidelines, following up on AR and reduced/rejected invoices
• Monitor Accounts Receivable (AR) and unbilled time and costs on assigned attorneys/clients/matters to ensure timely billing and payment of client invoices. Proactively communicate with all parties and address any issues or concerns.
• Consult with attorneys, and legal administrative assistants and utilize all of the functionality in the firm’s billing systems to identify solutions and best practices for meeting client billing requirements.\
• Effectively utilize reports and inquiry tools in the firm’s billing systems, Microsoft Excel and other various reporting and information tools to respond to information requests from clients, attorneys and legal administrative assistants.
• Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts. This position requires routine communication with firm attorneys, client contacts, legal administrative assistants and others, both inside and outside the firm.
• Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.

SKILLS NEEDED TO BE SUCCESSFUL

• General knowledge of electronic billing across a wide variety of client e-billing systems.
• General knowledge of Elite Enterprise, Aderant Expert or other legal billing solutions.
• Extensive knowledge of MS Office suite, including advanced Excel skills (vlookups, pivot tables, subtotaling, accessing external data sources etc.).
• Excellent oral and written communication skills, including the ability to correctly interpret communications from a variety of sources and also explain complex technical communications to contacts in various roles.
• Must have a high level of customer service with the ability to build strong positive team relationships.
• Ability to maintain confidentiality of all financial matters.
• Thorough understanding of firm and finance department policies and procedures and ability to identify issues and enforce compliance with those policies and procedures.
• Excellent organizational skills for prioritizing workload.
• Must complete skills assessment to be considered.
• Bachelor’s degree in finance or accounting is preferred, but not required.

If you seek a collaborative, diverse and thriving workplace culture, then you’ll enjoy your career with us!

EDUCATION & EXPERIENCE

• Preferred: Previous experience in professional services.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.