Assistant Vice President, Group Company Secretariat

About FWD Group

FWD Group is a pan-Asian life and health insurance business with more than 12 million customers across 10 markets, including some of the fastest-growing insurance markets in the world. The company was established in 2013 and is focused on changing the way people feel about insurance. FWD’s customer-led and digitally enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience.

For more information, please visit www.fwd.com

PURPOSE

• Lead the team within the company secretarial function responsible for FWD Group Holdings Limited
• Guide the group for implementation of processes for Post-Listing Obligations and responsibility for ongoing compliance
• Responsibility for Group board/committee meetings and shareholders meetings
• Provide strategic legal and regulatory advice to senior management /board pre and post listing matters

KEY ACCOUNTAIBILITIES

• Lead and manage the company secretarial area relating to FWD Group Holdings Limited
• Ensure all post listing obligations are complied with
• Establish and develop process and guidelines for post-listing obligations
• Responsible for monitoring changes in Stock Exchange rules and adapting processes/ensuring compliance
• Lead the organization of listed company shareholders meeting arrangements
• Take full accountability for Annual Reporting and other periodic filings including obtaining internal board and committee approvals
• Responsibility for Related Party Transaction process, including internal sign offs and obtaining approvals from the Audit Committee as well as the relevant filings with HKEX
• Lead a team to efficiently and effectively deliver work on the public side by continuing to build relationship and work closely with cross functional team leads.
• Be a key person to support Group Company Secretary with stakeholder management of Board of Directors including arrangements for scheduled and ad hoc board and committee meetings/approvals
• Support Group Company Secretary with director compliance and onboarding, including trainings, attestations and maintenance of conflicts register
• Play an advisory role on best practices and operational procedures in relation to meetings and casting of votes etc.
• Oversee company secretariat aspects of M&A projects
• Lead and train the team for understanding in the HKEX listing obligations
• Act as key contact point of contact for board members
• Provide group company secretariat oversight to countries
• Lead special projects as assigned
• Facilitate shareholder communication and attend to share registration matters

QUALIFICATIONS / EXPERIENCE

• Degree in relevant subject
• Over 10 years’ experience in Corporate Secretarial/corporate services provider/legal environment including at least 5 years of in-house listed company experience
• Qualified Corporate Secretary or equivalent legal/professional experience

KNOWLEDGE & TECHNICAL SKILLS

• Understanding of HKEX Continuing Obligations
• Experience in Annual Reporting and HKEX Announcements
• Experience in Process Development and Project Management
• Knowledge of Diligent Entities and Diligent Boards
• Corporate governance
• Corporate secretarial
• Corporate law
• Familiarity with Anti-money laundering (AML) and know your client (KYC) requirements and practices
• Good with Microsoft office (Word, Excel, Acrobat), strong IT skills
• Fluent in English with excellent writing skills
• Outstanding and proactive communications communication and interpersonal skills
• Able to manage multiple stakeholder requests under time pressure, independent but also a good team player with willingness to go the extra mile