Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.
SUMMARY
Westlake is offering an opportunity to apply your experience and skills as an Assistant I based in the VCM Unit in Plaquemine, LA. This position is responsible for administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, faxing, and other general administrative work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
May include, but are not limited to, the following:
• Demonstrates strong safety culture through personal behavior and commitment to environmental, health & safety.
• Participates and supports Westlake’s SIT/USIT, PACE, and SafeStart initiatives.
• Collects, assembles, and summarizes information as directed and may create documents from the data such as charts/tables, reports, or basic presentation slides.
• Prepares forms, memos, announcements, documents, manuals, letters and other departmental correspondence.
• Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; place and expedite orders for supplies; verify receipt of supplies; pick up supplies
• Writes purchase /service requisitions in SAP for the VCM unit. Check and manager SAP inbox daily Work with procurement and the unit to adjust and approve PO’s as needed.
• Coordinates monthly reviews of operating procedures. Manages updates and corrections from the reviews including EDMS.
• Coordinates meetings, recognition, and retirement events (meals, agendas, minutes); ensure meeting locations are prepped prior to and after meetings.
• Greets visitors and others and assists in resolving requests as needed.
• Completes a variety of basic HR and Finance related transactions. This may include data entry, spreadsheet management, procurement card transactions, procurement card receipt tracking and reconciliation.
• Maintains bulletin board, mail sorting, and distribution.
• Fulfills month end closing duties for the VCM Unit for raw materials. Generate and distribute month end production reports
• Assists in scanning, uploading and managing documents in an electronic document system and on computer networks.
• Updates and maintains personnel rosters
• Other duties as assigned.
EDUCATION
• High school diploma or equivalent required, college preferred
ESSENTIAL SKILLS AND QUALIFICATIONS
The ideal candidate will possess the following essential skills and qualifications:
• Minimum of 3 years of demonstrated related office administrative experience
• Excellent organizational and communication skills, both verbal and written
• Good computer skills, with working knowledge of standard Microsoft Office word processing and spreadsheet applications; and the ability to learn all company software applications and databases
• Ability to handle multiple tasks, accepting responsibility and accountability for those tasks
• Able to work independently and make decisions within the scope of responsibilities with a proactive and positive attitude towards working with others in a team environment
Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.
If you are an active Westlake employee (or an employee of any Westlake affiliates), please do not apply here. You will apply via the Jobs Hub application in Workday.
What We Do
Allegion (NYSE: ALLE) is a global pioneer in seamless access, with leading brands like CISA®, Interflex®, LCN®, Schlage®, SimonsVoss® and Von Duprin®. Focusing on security around the door and adjacent areas, Allegion secures people and assets with a range of solutions for homes, businesses, schools and institutions. Allegion had $2.7 billion in revenue in 2020, and its security products are sold around the world.
While Allegion is a new name in the security industry, we are not new. For over a century, we have kept people safe and secure with category leading products. From inventing the “panic release bar” exit device in 1908 to pioneering the first-ever electric-controlled lock, our brands have been innovators for almost as long as people have locked doors. Their entrepreneurial spirit is at the core of who we are.
As an independent Allegion, we are able to unlock our company’s true potential. By tapping into that entrepreneurial spirit that has made us the leader in mechanical security, we will continue to drive forward and integrate tomorrow’s electronic solutions into everything we do. Our long history of expertise in the commercial industry enables us to have better quality, stronger, and safer products for our residential customers. Together, with the power and passion of our global employees, we will realize Allegion’s full potential as we continue to be a leader in the global safety and security industry.
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