Adoptions Specialist

At Curriculum Associates (CA), we believe a diverse team leads to diversity in thinking, making our products better for teachers and students. If you read this job description, feel energized by what you see here, and believe you could bring passion and commitment to the role, but you aren’t sure you meet every qualification, please apply! Above all, we are looking for the right person!

The Adoptions Specialist will provide operational support for the national adoptions team to ensure the smooth and efficient execution of adoption processes. This role collaborates cross functionally, coordinates logistics, and maintains accurate records to support the team in achieving its adoption goals. The position reports to the Director, Adoptions.

The impact you'll have: 

• Work with internal and external subject matter experts to complete necessary items for adoption submissions.

• Coordinate preparation and packaging of sample materials for adoption submissions.

• Coordinate the shipping process to ensure accurate and timely delivery to the appropriate stakeholders.

• Collaborate with relevant teams to create, update, and maintain information on state and public review websites.

• Collaborate with the team to ensure the timely submission of all required materials on bid portals and in hard copy format.

• Track district results and compile data to create comprehensive reports for the national adoptions team.

• Maintain up-to-date state adoptions trackers, ensuring accuracy and accessibility for team members.

• Participate in the entire adoption process, including preparing documentation, assembling necessary materials, and collaborating with team members.

• Other relevant duties, as assigned.

Who we're looking for: 

• Embraces the CA mission and embodies and models CA values

• Excellent communication and organizational skills

• Proven ability to maintain accuracy and attention to detail

• Ability to work in a fast-paced environment, respond to multiple constituencies, and meet established deadlines

• Fast and nimble research capabilities—ability to synthesize essential information from large, complex documents

• Proven ability to work collaboratively and effectively across teams

• Proficiency with Word, Excel, Adobe Pro, SharePoint, Smartsheet and other standard business applications

Location: Great Boston Area

Required Education and Experience: 

2+ years of professional experience, with at least one year of experience in state textbook adoptions or similar work Bachelor’s degree, or equivalent experience

Benefits and Pay Range:
Pay Range – This role’s range is $43,375-$70,875. The wage range for this role takes into account the wide range of factors that Curriculum Associates considers in making compensation decisions based on our Compensation Philosophy. Actual base pay within that range will vary based upon several factors including, but not limited to, prior experience and relevant skill sets. At Curriculum Associates, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances for each case. This role is also eligible to participate in the company bonus plan. The Company recognizes that minimum wage varies by location and will ensure all compensation decisions comply with applicable state and local laws.

Benefits – Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees can enroll in our company’s 401k plan and receive an employer match. Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year's, as well as a number of additional perks and benefits.

Summary: 

The Adoptions Specialist will provide operational support for the national adoptions team to ensure the smooth and efficient execution of adoption processes. This role collaborates cross functionally, coordinates logistics, and maintains accurate records to support the team in achieving its adoption goals. The position reports to the Director, Adoptions.

Essential duties/responsibilities: 

Work with internal and external subject matter experts to complete necessary items for adoption submissions. Coordinate preparation and packaging of sample materials for adoption submissions. Coordinate the shipping process to ensure accurate and timely delivery to the appropriate stakeholders. Collaborate with relevant teams to create, update, and maintain information on state and public review websites. Collaborate with the team to ensure the timely submission of all required materials on bid portals and in hard copy format. Track district results and compile data to create comprehensive reports for the national adoptions team. Maintain up-to-date state adoptions trackers, ensuring accuracy and accessibility for team members. Participate in the entire adoption process, including preparing documentation, assembling necessary materials, and collaborating with team members. Other relevant duties, as assigned.

Required Job Skills and Abilities: 

Embraces the CA mission and embodies and models CA values Excellent communication and organizational skills Proven ability to maintain accuracy and attention to detail Ability to work in a fast-paced environment, respond to multiple constituencies, and meet established deadlines Fast and nimble research capabilities—ability to synthesize essential information from large, complex documents Proven ability to work collaboratively and effectively across teams Proficiency with Word, Excel, Adobe Pro, SharePoint, Smartsheet and other standard business applications

Required Education and Experience: 

2+ years of professional experience, with at least one year of experience in state textbook adoptions or similar work Bachelor’s degree, or equivalent experience

Travel: Less than once per month

Working Environment: Typical office environment