Administrative Assistant

The Administrative Assistant for Finance is responsible for supporting the Chief Accounting Officer as well as the department.  This position will provide a broad range of administrative duties that include providing support to our Tax, Audit and Accounting teams.  The ideal candidate must enjoy working in a fast-paced setting, with a unique ability to effectively juggle multiple high priority challenges. This role reports to the Chief Accounting Officer. This position is based in Waltham, MA.

For over 90 years Global Partners LP has been delivering the energy our communities need to grow, move, and thrive. From Alltown Fresh, with its innovative chef-led creations and guest-focused retail experience, to our vast network of over 50 liquid energy terminals across the eastern seaboard and beyond, Global Partner’s integrated network of businesses delivers value day-in and day-out to our guests and customers across the US. At Global Partners we embrace the future, investing in energy transition with initiatives like GlobalGLO and supporting the communities in which we operate with our charitable work.

We are excited for the next 90 years at Global Partners and what innovative new ideas we can bring to our guests and customers in the future. We’re looking for passionate people with great ideas to contribute to our company’s future. If you’re motivated by what’s next, Global Partners can provide you the opportunities to push your career to the next level.

The Types of “Energy” You Bring  

• You are diligent, able to multi-task and problem solve.
• You possess excellent oral and written communication skills and acute attention to detail and accuracy.
• You are organized and possess proven critical thinking skills.
• You have sound strategic thinking skills; can both pivot when needed and inspire cooperation with a variety of colleagues and management.
• Open Minded and willingness to learn.

“Gauges” of Responsibility 

• Process incoming and outgoing mail for the department, and respond to emails and inquiries in a timely, professional manner.
• Assist in processing and submitting tax returns, audit reports and other items using standard procedures and instructions.
• Performs diverse, advanced administrative duties and manages tasks for the Accounting Department including meetings/events planning, and calendar management.
• Create and maintain files and effectively organize the department. Create presentations, reports and proposals.
• Effectively manage and execute key administrative projects as needed.
• Build and develop strong, collaborative relationships with peers and colleagues.
• Provide routine systems cleanups and other misc. data entry requests.
• Contribute to team effort by performing additional tasks as needed.

 “Fuel” for You –
• Coins! We offer competitive salaries and opportunities for growth. We offer 401k and a match component!
• Health + Wellness - Medical, Dental, Vision and Life Insurance along with additional wellness support.
• The Road Ahead – We mean it! We have an amazing Talent Development Team who create trainings for growth and job development.
• Give Back! We believe in community support. We know everyone gives in their own way, that’s why we offer paid volunteer time-off to you to help an organization of your choice.
The GPS of our Interview Process-

• First thing first, if you’re interested in the role, please apply.
• A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity, a recruiter will contact you to schedule interviews.
• We conduct virtual and in-person interviews.
 

QUALIFICATIONS

• College degree preferred
• Technical proficiency with Microsoft Office tools (Microsoft Excel, Word, PowerPoint) required
• Minimum of 2 years of relevant experience required
• Excellent verbal and written communication skills
• Demonstrated problem solving skills
• Self-motivated and able to operate independently with excellent organizational skills and attention to detail
• Outstanding ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style
• Time management and multi-tasking skills -- Ability to effectively juggle shifting priorities, deliver quickly, and adapt to changing demands

We value passion and potential. If you are enthusiastic about a position and think you can make a meaningful impact, we encourage you to apply even if you don't check every box. We embrace different perspectives, backgrounds and experiences.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.

*Disclaimer: At Global Partners, we don't use lie detector tests for any employment decisions. We follow all the rules and regulations, so we need to let you know: In Massachusetts, it's illegal to require or administer a lie detector test as a condition of employment of continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.