Administrative Assistant

Company Description

Husk Power Systems (“Husk”) is an award-winning clean energy company serving rural India and Sub-Saharan Africa. In 2023, it was named “World’s Best Challenger Brand” in the energy industry and is a 3-time Global Cleantech 100 company. The company’s AI-powered rural energy platform provides 24/7 renewable power to rural households, commercial customers, institutions, and small factories. It also delivers a range of other products and services, including e-commerce and credit financing of branded appliances for home and commercial use, as well as community-based solutions for e-mobility and the agricultural value chain. Husk’s mission is to supercharge economic growth and social well-being in rural communities that are unserved and underserved.

Husk Values

Honesty and Integrity; Act with discipline and integral to your job; Respect each other; Respect Human rights within our responsibility and contractual obligations. Frugal Innovation, Quality and Reliability; Respect for environment, health, and safety. Excellence as an attitude; We shall align perception to a common understanding of performance rating and measures., We > I, Fail Fast and Learn Faster Continuous Learning.

Husk is an equal opportunity employer and is committed to diversity and inclusion and welcomes all applicants regardless of age, disability, gender, marital status, pregnancy and maternity, race, or religion. Husk is committed to improving gender balance within its teams in Nigeria and globally. Female candidates are therefore highly encouraged to apply even if not all requirements are met.

Benefits

Husk offers flexible working conditions with employee benefits that are in line with global best practices. These include clear career growth planning, transparent annual review processes that are gender inclusive, maternity, and paternity leave, gender-inclusive workplace conditions, family health insurance, and frequent training to assist the employees to grow in and to the next roles. Husk does not believe in micromanagement and encourages its employees to have a healthy work-life balance hence giving them the freedom to manage their workload to be compatible with their life.

Job Description

JOB OPENING FOR ADMINISTRATIVE ASSISTANT

Position Name: Administrative Assistant

Division / Function: HR & Admin

Location of the Job: Jos Plateau, Nigeria with frequent travel to Husk MiniGrids Locations

Reports to: Manager HR & Admin

Role Summary

Husk is seeking an Administrative Assistant to join the growing team in Nigeria. This individual will play an integral role in ensuring an effective, efficient coordination of a smooth-running work environment. The individual is expected to be responsible for providing support in ensuring administrative tasks are efficiently managed in compliance with the company’s procedures and policies. This role would also be responsible for coordinating operational logistics, office and facility management, and the coordination of relevant administrative staff. We are looking for someone who has extensive experience in ensuring administrative tasks within the workplace are managed efficiently ensuring work functions are provided relevant admin support to deliver on their objectives. The individual is also expected to have a basic understanding of accounting and HR best practices. The individual should also be passionate about contributing to solving one of Nigeria’s most critical challenges – energy access deficit. This role provides the opportunity to join a growing team that is changing the face of rural electrification in countries across Asia and Africa, including India and Nigeria etc. 

Key Responsibilities 

Office and Facility (Accommodation) Management

• Coordinate and manage inventory for the office and accommodation, ensuring the timely procurement of supplies.

• Coordinate and manage the upkeep of office facilities and assets. ensuring a healthy, clean, and sanitized work environment at all times.. Will be responsible for the monitoring of the office and facility management staff.

• Responsible for engaging relevant internal and external stakeholders to ensure all location utilities are in good order at all times.

Journey Planning and Vendor Management

• Work with various teams to ensure regular and efficient travel planning as required.

• Liaise with vendors, drivers to ensure proper journey coordination for employees.

• Maintain a vendor database for all admin related purchases, and work with relevant teams to ensure coordinated purchases for required locations.

• Ensure proper management of all required facility services, maintenance services, and office vendors.

• Ensure proper maintenance and use of company vehicles and coordinate travel requests.

Business Support

• Ensure engagement with relevant teams to drive timely payments for use of utilities, external vendors etc without truncation of service.

• administrative procedures and systems, and devise ways to streamline processes.

• Coordinate effective maintenance of office IT equipment, as required.

• Provide support to HR in ensuring office costs and expenses are managed and monitored extensively to ensure budget compliance.

Qualifications

General Skills & Attributes

• Bachelor’s (or relevant) degree in related field preferred

• 2 to 4 years’ experience in an administrative role. 

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite or related software.

• Excellent organizational skills and attention to detail.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.

• Ability to work in rural, peri-urban locations as required

• Highly resourceful, hands on with great interpersonal skills

• A clearly defined strategic thought process and a continuous improvement mindset with excellent problem-solving skills

• Operationally focused; detailed oriented but able to grasp big picture

Additional Information

Location:

This role is based in Jos, Plateau, Nigeria with frequent travels across Husk Minigrids locations

Salary

Negotiable based on experience. 

Women candidates are encouraged to apply.

DISCLAIMER:

This description indicates the general nature and level of the qualifications and duties required of employees in this job classification, as well as the essential functions a person must be able to perform to do this job. It is not designed to be a comprehensive inventory of all duties and qualifications required of employees assigned to this job.

Husk Power Energy Systems and its subsidiaries are equal opportunity employers and make employment decisions on the basis of merit and business need. We hire without consideration of race, colour, religion, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law.