Administrative Assistant

Role and Scope of Position:
Performs varied and confidential administrative work including, but not limited to, meeting management, travel management, purchasing-related activities, creation and maintenance of professional business-related materials as well as maintenance of department records. Work requiring a high degree of initiative and judgment. May make decisions in principal’s absence within prescribed limits of authority.

Essential Functions: 

• Plans setup for and prepares correspondence, reports, records, speeches, and various other materials, some of a complex and highly confidential nature.
• Proofreads and edits material for grammar, punctuation, and spelling, some of which may be complex in nature and may be typed by others.
• Acknowledges correspondence, initiates inquiries, and secures information; drafts and composes letters for signature.

• Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
• Obtains and assembles statistical and other related information; compiles and computes data; prepares various important, regular, and special reports, statements, summaries, tabulations, and schedules.
• Handles sensitive information and sets up/maintains files and manuals.
• Receives and distributes mail, prioritizes correspondence, investigates, and follows up as required.
• Receives visitors and responds to their inquiries.
• Arranges appointments, meetings, and travel schedules; prioritizes and maintains calendar.
• Prepares reports, gathers material for inclusion in reports, presentations, or special assignments.  Insures that data is complete and in proper format.
• Develops input and prepares documentation for budgets and forecasts from source documents.  May perform analyses of budget material for Supervisor’s review and approval.
• May perform administrative duties for others when needed.

3. Technical Knowledge/Skill/Education/Licenses/Certifications:

        Technical Knowledge/ Skills:

• Excellent typing skills
• Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required  
• Good oral and written communication skills
• Ability to communicate effectively at all levels with both internal and external to Eversource
• Demonstrated ability to handle highly confidential or sensitive matters
• Demonstrated ability/willingness to take initiative and ability to make sound judgement
• Ability to work independently as well as collaboratively
• Ability to prioritize and handle multiple tasks
• Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments

Education/ Experience:       

• High school diploma

Experience:                        

• Four (4) years of related administrative experience

The annual salary range for this position is $66,160.00 to $73,510.00, plus incentive.  Salary is commensurate with your experience.  Check out the career site for an overview of our benefits

Licenses & Certifications:      

• Certification in secretarial science preferred

Working Conditions:

• Must be available to work emergency restoration assignment as required.
• Must be available to travel between MA/CT/NH as necessary.

Mental Aspects: Leadership Behaviors/Competencies:

Set and Communicate Direction and Priorities

• Know the business plan and how your role connects to it
• Identify problems, issues; take responsibility for resolution
• Set high standards for self; deliver quality performance
• Raise ideas for improvement
• Communicate, communicate, communicate

Build Trusting Relationships

• Follow through on commitments made to manager, colleagues, and customers.
• Address difficult or controversial issues and encourage others to do the same.
• Have honest dialogue with others

Manage and Develop People

• Set performance goals that align with department and company goals
• Meet regularly with your supervisor/manager to discuss your performance
• Seek opportunities to develop skills and gain knowledge through on the job opportunities, i.e. working on projects, attending meetings, etc.

Foster Teamwork and Cross-functional Collaboration

• Work collaboratively within and across the organization to achieve “One Company” and other goals
• Recognize and address cross functional implications of your work

Create a Diverse, Inclusive Workforce

• Incorporate the diverse ideas and perspectives of team, colleagues, and customers in your work

Lead Change

• Proactively seek out opportunities to improve business performance and customer service.
• Respond positively to new demands or circumstances
• Exhibit a “can-do” attitude to support changes in priorities and work processes

Focus on the Customer

• Deliver superior service to our customers, both internal and external, in a reliable, attentive, courteous, quality, proactive and timely manner

#custajd

Worker Type:

Regular

Number of Openings:

1

EEO Statement

Eversource Energy is an Equal Opportunity and Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

VEVRRA Federal Contractor

Emergency Response:

Responding to emergency situations to meet customers’ needs is part of every employee’s role. If employed, you will be given an Emergency Restoration assignment.  This means you may be called to assist during an emergency outside of your normal responsibilities, work hours and location.