Administrative Assistant

We are seeking a highly organised, proactive, and detail-oriented Admin Assistant to support daily operations and ensure the smooth functioning of our office. The ideal candidate will handle administrative tasks, assist team members, and contribute to creating a productive and professional work environment. The Administrative Assistant will report to the Senior Operations Manager.

• Manage and maintain office filing systems, both physical and digital.
• Assist the Group Operations team with daily administrative tasks, including scheduling, document preparation, and correspondence management.
• Maintain and update company-related documents, databases, and records.
• Prepare meeting agendas, take minutes, and distribute follow-up action items.
• Support procurement processes by assisting with purchase orders, vendor communication, and record-keeping.
• Input and update information accurately in the company’s database and management systems.
• Handle incoming and outgoing calls, direct inquiries to appropriate personnel.

Desired Skills and Qualifications

• Matric or equivalent (additional certifications office administration is a plus).
• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to work independently or as part of a team.
• Familiarity with office management tools such as Sage X3 would be advantageous
• Knowledge of ISO9001 Quality Management Systems would be a plus.
• Experience in a fast-paced or dynamic office environment.