Administrative Assistant

• Perform tasks and responsibilities as assigned by the Executive Vice President. 
• Manage accounts receivables, and deposits.
• Handle mail processing and answer telephone inquiries.
• Manage and maintain the scheduling of the boardroom and lounge to ensure availability and efficient use.
• Coordinate all aspects of event registrations, including invoicing, badge preparation, confirmations, and room setup.
• Provide support for events as needed, ensuring successful execution. 
• Deliver exceptional customer service to members and consumers. 
• Handle member mailings as assigned. 
•  Oversee and maintain member HIC numbers, PA One Call invoices, and member insurance certificates. 
• Manage daily office operations to ensure smooth workflow. 
• Oversee ad sales for the annual Resource Guide publication, adhering to established print deadlines.

To be considered for this position you must have the following qualifications:
 

1. 1. 3 years relevant work experience, or any equivalent combination of education and experience that demonstrates the ability to do the job.
   2. Must be proficient with the entire Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
   3. Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the organization's goals.
   4. Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
   5. Creativity/Innovation: Develop new and unique ways to improve the organization's operations and create new opportunities.