Administrative Assistant - HR Department

Administrative Assistant

Our client is well-established in the insurance space. It's a great time to join their team! 

The Administrative Assistant will provide comprehensive administrative support to the entire human resources department. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Greet employees and visitors that come to the HR department and make them feel welcomed 
• Assist in organizing and scheduling HR meetings, In-person interviews and events, including scheduling and organizing some corporate events
• Assisting recruiters with some coordination of interview scheduling and troubleshooting technical issues
• Receives and distributes office mail
• Prepare and process expense reports accurately and in a timely manner
• Handle HR contracts, including managing renewals
• Process purchase orders and ensure proper documentation
• Assist with maintenance and updates of HR records and database changes
• Process and update HRIS Database for certain employee changes
• Proofread and prepare documents and correspondence produced by department
• Preparing and pulling reports using our HRIS and Excel
• Address and fulfill various ad hoc requests from the HR team as needed
• Performs other related duties as assigned
• Minimum of 3 years of experience as an Administrative Assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is an absolute must.
• Candidate must be familiar with database systems.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• Detailed oriented with a proactive approach to problem solving.
• Must be ale to multi=task and prioritize projects well.

Benefits:

• Competitive salary and benefits package.
• Generous vacation and sick time.
• Closed on all major holidays.
• Healthcare benefits begin on your first day of employment.
• 401K with company match and profit sharing.
• Every 5 years employees receive a generous monetary award to be used toward a vacation.
• Tuition reimbursement after six months of employment.
• A supportive and collaborative work environment.