Administrative Assistant

Who We Are

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.

HUB is the 5th largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 18,000 employees in over 500 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

What We Offer You

At HUB International, we want you to achieve an even work-life balance, and our benefits package allows you to manage your health, wellness, and financial future. HUB International will foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity!

Here’s Where You Come In

The Administrative Assistant provides administrative and clerical support to the Commercial Lines Channel in accordance with company practices, policies and procedures. This includes assisting account managers with client needs, assisting with compliance, and completing paperwork in a timely manner.

Job Responsibilities:

• Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner
• Greet clients/prospects and other visitors that come into our office
• Take and deliver messages and faxes
• Answer questions about the organization and provide callers with address, directions, and other information as required
• Provide administrative support for all departments such as faxing, printing, filing, photocopying, data entry, scanning and binding
• Create, update, and print Excel spreadsheets and PowerPoint presentations as needed
• Process incoming, outgoing and overnight mail
• Complete expense reports as needed
• Other duties and responsibilities as assigned

Cultural Expectations:

• Determination – Unsatisfied until we are the best. We go the extra mile for clients and colleagues.
• Ownership – Responsible to each other, our clients, and our goals.
• Teamwork – Together we attain greater success.
• Sincerity – Giving and receiving direct and caring communication

Qualifications:

• High School diploma or equivalent.
• 1+ years of related administrative experience, or an equivalent combination of education and experience preferred.
• Demonstrated computer proficiency including Microsoft Office Suite (Excel, Word and PPT) and Outlook.
• Excellent customer service, interpersonal skills, and telephone etiquette.
• Task and detail oriented with strong organizational and time management skills.
• Strong oral and written communication skills including both technical and non-technical.

Department Office Administration & Clerical

Required Experience:Required Travel:

Required Education:

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

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