Senior Administrative Assistant

When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Parexel is looking for changemakers who are driven by curiosity, passion, and optimism. Come join us in keeping the Patient at the Heart of Everything We do.

Job Title:

Senior Administrative Assistant

Job Introduction:

At Parexel, we are a leading Clinical Research Organization company specializing in delivering life-changing medicines to patients. We are seeking a highly efficient, dynamic, personable and detail-oriented Senior Administrative Assistant to support the Executive Assistant to the CEO. This role is crucial in ensuring smooth operations and providing secondary support to the CEO's office. The ideal candidate will be organized, proactive, and able to handle multiple tasks with discretion and professionalism. This role requires the ability to work effectively both in-office 4 days per week at our Durham, NC location and remotely.

Who we are looking for:

Highly organized, dynamic, personable, and detail-oriented individuals with a passion for excellence in administrative support. Who will provide high-level administrative support, manage complex schedules, plan seamless and organized travel itineraries who possess excellent problem-solving and analytical skills while demonstrating impeccable communication skills.

What you will do:

• Manage complex calendars and schedule meetings, appointments, and travel arrangements

• Work closely with the CEO’s office

• Assist the CEO’s Executive Assistant in managing daily administrative tasks

• Act as secondary point of contact for internal and external stakeholders

• Help schedule meetings as directed

• Organize and maintain files and records

• Coordinate and plan events, meetings, and conferences

• Handle sensitive and confidential information with discretion

• Assist with special projects and research as assigned

• Provide administrative support to other C-level executives at times

• Compose and submit expense reports

Additional details:

• 3-5+ years of experience as an executive assistant or in a similar role is required in a fast-paced environment.

• Excellent verbal and written communication skills, strong organizational and time management abilities, an eye for detail, the ability to multitask and work under pressure, and a high level of self-motivation.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Concur or a similar expense report management tool is required

• Bachelor's degree or equivalent work experience.

Why join us:

Opportunity to work on innovative projects at the forefront of the industry.

Collaborative and inclusive work environment that values your expertise.

Professional advancement and development opportunities.

Work life balance and flexible working hours.

Parexel US Benefits:

• Health, Vision & Dental Insurance

• Tuition Reimbursement

• Vacation/Holiday/Sick Time

• Flexible Spending & Health Savings Accounts

• Work/Life Balance

• 401(k) with Company match

• Pet Insurance

Full list of benefits available here: https://www.parexel.com/us-benefits

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EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.