Administrative Assistant II

We know that BUILDING HOMES & COMMUNITIES BEGINS WITH BUILDING THE BEST TEAM!
How would you like to be a part of team that has been providing the American Dream of homeownership to families for more than 60 years? PulteGroup is a FORTUNE 500 company and one of America’s top residential builders. We put the consumer at the center of everything we do and we stand above the competition in our commitment to quality.
Our Vision is to Build Consumer Inspired Homes & Communities to Make Lives Better and we believe that success starts with having the right people.
At PulteGroup, we are committed to diversity and inclusion. We value the differences of each employee and understand that being consumer inspired means that we reflect the diversity of the consumers we serve.
A position with PulteGroup offers a rich, fulfilling and rewarding career across multiple geographies and brands. If you are interested in being a part of our team, let’s talk about your career with PulteGroup!
JOB SUMMARY:
Primary responsibility for providing administrative assistance in support of projects and/or people as a task specialist by utilizing processes and resources in a manner that is efficient, effective, and contributes to the overall success of the department in achieving goals.  
RESPONSIBILITIES:

• Skilled and proficient in various software applications in support of department generation of reports and documents. Focus on improving skills to learn new applications and advance knowledge and capabilities. 
• Initiate own work to accomplish routine and some assigned standard administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through.
• Perform standard, advanced, and confidential administrative duties requiring broad experience, skill, and knowledge of the organization’s policies and procedures.
• Front desk operations and office equipment maintenance (postage, copiers, coffee services, snacks and other related items).
• Administration of building and maintenance procedures/work orders
• TRP program management
• Badge system management
• Administration of monthly birthdays and anniversaries
• Creation and submission of expense reports
• California registrations
• Transact system for vendor and billing management
• Vendor coordination (FedEx, Iron Mountain, Staples, and business card orders)
• Food and catering management: update and maintain catering sheet and place orders when needed
• Oversee maintenance of breakrooms and conference rooms (restocking water, snacks, and ensuring cleanliness)
• Other projects as needed

REQUIRED EDUCATION:

• Minimum high school diploma or equivalent
   

REQUIRED EXPERIENCE:

• Related Functional Experience: Minimum of 3-5 years prior general clerical/receptionist experience
• Good verbal and written communication skills
• Proficient computer skills - Outlook, Word, Excel
• Ability to prioritize in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands
• Ability to manage multiple tasks and meet deadlines under time pressure

PulteGroup, Inc. and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, “Recruiters”) in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at PulteGroup, Inc. or its affiliates without a valid written agreement in place for this position, it will be deemed the sole property of PulteGroup, Inc. and its affiliates. No fee will be owing or paid to Recruiters who submit unsolicited candidates, in the event the candidate is hired by PulteGroup, Inc. or its affiliates as a result of the referral, without a written agreement between PulteGroup, Inc. and through any means other than via our Applicant Tracking System.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We will provide a reasonable accommodation to a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job.This Organization Participates in e-Verify

Pulte Homes of Minnesota is an equal employment opportunity/affirmative action employer.

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