Admin Specialist

At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it’s providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world’s most talented people are choosing to work at DuPont. Why Join Us | DuPont Careers

Key Responsibilities:

 1. Project Coordination:

• Manage logistics and communications for corporate-driven trainings and Technology in-person and virtual events
• Coordinate travel arrangements for attendees if necessary.
• Coordinate and facilitate logistics including ordering, receiving, and shipping or needed materials
• Maintain databases to track nominations and participants for these events as well as supporting communication (viva engage) and documentation in S&I SharePoint & iLearn
• Handle purchase orders for instructors and manage the payment of invoices, with rebilling of attendee costs as necessary.
• Works with ESL Events on Technology and R&D events

 2. Support Technology purchases:

• Execute grants and purchases via S2P.
• Update and maintain the database to track grant processing statuses.
• Complete webcycles and work through payment processes as necessary.
• Coordinate new vendor setup and changes to existing vendor master data.
• Work with leaders on approval processes in line with PO and outlook

 3. Administrative Support:

• Provide comprehensive administrative support for the S&I organization and ESL leveraged teams:
  • Manage calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
  • Draft and cascade communications to employees
  • Support general activities including, maintain supplies and contracts, security & badging, catering and working with facilities on building issues.
  • Support ongoing initiatives such as creating and sharing of dashboards through PowerBI or SharePoint

4. System Management:

• Maintain and upgrade SharePoint sites for various departments.
• Assist with expense management systems (Concur, S2P) and ensure compliance with corporate policies.
• Support the planning and implementation of special projects as requested, managing communications through email distributions.

• Execute complex work processes across multiple systems.
• Optimize cost-to-serve objectives by leveraging internal resources.
• Perform Time Card Administration for S&I Organization
• Assist with R&D direct capital purchases in SAP

Qualifications:

 Education & Experience:

• Associate or bachelor’s degree in a related field preferred.
• A minimum of 5 years of administrative and/or project management experience in a dynamic environment.

Technical Skills:

• Advanced computer skills are required, especially in Microsoft Office 365, Power BI, Power Apps, SharePoint, and Excel. Proficiency in SAP R/3 or another ERP system.

• Familiarity with expense management systems (Concur, S2P), SAP and eTime is a significant plus.

Preferred Skills:

• Communication Skills: Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization. 
• Demonstrated initiative, strong organizational skills, and outstanding time management abilities.
• Project Management: Familiarity with project management tools and techniques. 
• Professional demeanor with a customer service-oriented mindset.

• Ability to handle sensitive and confidential information with integrity.

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On May 22, 2024, we announced a plan to separate our Electronics and Water businesses in a tax-free manner to its shareholders. On January 15, 2025, we announced that we are targeting November 1, 2025, for the completion of the intended separation of the Electronics business (the “Intended Electronics Separation”)*. We also announced that we would retain the Water business. We are committed to ensuring a smooth and successful separation process for the Future Electronics business. We look forward to welcoming new talent interested in contributing to the continued success and growth of our evolving organization.

(1)The separation transactions are subject to satisfaction of customary conditions, including final approval by DuPont's Board of Directors, receipt of tax opinion from counsel, the filing and effectiveness of Form 10 registration statements with the U.S. Securities and Exchange Commission, applicable regulatory approvals, and satisfactory completion of financing.  For further discussion of risks, uncertainties and assumptions that could impact the achievement, expected timing and intended benefits of the separation transactions, see DuPont’s announcement.

DuPont is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information.