Accounting Specialist (AR/AP)

The Accounting Specialist is responsible for managing day-to-day financial transactions, including accounts receivable (AR) and accounts payable (AP). This position requires attention to detail, strong organizational skills, and the ability to maintain accurate financial records. The ideal candidate will assist in maintaining the company's financial health by processing invoices, ensuring payments are made and received on time, and reconciling accounts to ensure accuracy.

Key Responsibilities:

Accounts Receivable (AR):

• Prepare and send customer invoices and statements.
• Manage, monitor and follow up on overdue accounts.
• Record cash receipts and apply payments to customer accounts.
• Reconcile AR balances and ensure that all transactions are accurately recorded.
• Coordinate with sales and project management teams to resolve billing issues and discrepancies.

Accounts Payable (AP):

• Process vendor invoices and ensure they are accurately coded and approved for payment.
• Review purchase orders, contracts, and payment terms to verify accuracy before processing payments.
• Prepare and process payment runs, including  ACH/Wire transfers, and credit card payments.
• Maintain accurate records of all AP transactions and ensure timely payments to vendors.
• Record vendor payments to vendor accounts to ensure accurate AP balance.
• Prepare reports related to AP, including aging and payment schedules.
• Assist with resolving vendor inquiries and disputes related to payments.
• Record credit card payments to the accounting system.
• Collect and maintain W-9 forms for all contractors and vendors working on projects to ensure compliance with IRS reporting requirements.
• Support the preparation and processing of payroll.

General Accounting Tasks:

• Support the client and vendor onboarding process, ensuring accurate setup and smooth integration.
• Ensure the PSA system is configured with accurate billing rates, invoices, user roles, and other essential data.
• Assist in month-end and year-end closing processes by preparing reconciliations for AR and AP accounts.
• Provide assistance with audits with necessary documentation and information related to AR/AP transactions.
• Maintain and update accounting records in the general ledger system.
• Assist with the preparation and filing of annual 1099 forms.
• Ensure compliance with company policies, tax regulations, and accounting standards.
• Assist with special ad-hoc projects and initiatives.

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s degree preferred).
• At least 2 years of experience in AR/AP or general accounting.
• Proficiency in accounting software (e.g., QuickBooksOnline).
• Strong knowledge of accounting principles and procedures.
• Excellent attention to detail and organizational skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong written and verbal communication skills with proficiency in English.
• Ability to work independently and as part of a team.

Preferred Skills:

• Experience with Microsoft Excel or Google Sheets (advanced functions such as pivot tables, vlookups, and formulas).
• Familiarity with the accounting and regulatory environment.
• Experience with reconciliation and month-end closing processes.

• Competitive compensation depending on experience and skills
• Unlimited, paid time off and vacation
• Budget for certifications and IT conferences
• Friendly team to work with around the world
• Be a team player in an agile software development environment focused on collaboration and continuous integration