Accounting Admin I

Who We Are: 

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness. 

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. 

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed. 

What We Have to Offer: 

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance 

• A work environment where all employees are valued, respected and safe 

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions 

• Recognition, professional development, advancement and having fun! 

Summary  

The Accounting Admin applies principles of general business and accounting to receive, process, and verify/process invoices and other relevant tasks, such as account reconciliations and reporting.  

Essential Duties and Responsibilities  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• process non-PO (coding required) and po invoices received for approval, ensuring these are appropriately authorized  

• download invoices from portals  

• Responsible to verify/process PO invoices for goods, parts, and services using a 3-way match 

• responsible to verify/process non-po invoices for approval to pay 

• manage invoices by tracking po status for receipts to process for payment  

• prepare wire request and route for approval to be paid 

• code cash receipts for checks submitted to the bank 

• complete voucher corrections as requested  

• directs, administers and controls the day-to-day operations and activities of facilities and programs within the team  

• Responsible to receive and verify bills for goods, parts, and services using a 3-way match 

• assist in audit activities  

• ensure compliance, regulatory guidelines, and procedures to provide high quality service and outstanding customer care 

• participates in the implementation of company initiatives and strategies  

• ensures and promotes the development of the team/succession planning through coaching, training, and leadership development 

• promoting process improvements  

• prepare and enter journal entries  

• analyzing data to make independent decisions  

• complete voucher corrections as needed 

• effectively communicate with internal personnel and vendor inquiries 

Qualifications and Education Requirements  

• Associates Degree in accounting and/or equivalent related experience 

• working knowledge of the data processing, accounting, contracting, purchasing, project management, engineering, and manufacturing functions 

• above average ability to communicate accounting information to coworkers and internal/external customers  

• proficiency to demonstrate intermediate computer skills as it relates to spreadsheet analysis 

• must understand the cause/effect to all accounting functions of making journal entries and to anticipate how these entries will be perceived by other functional areas 

• excellent verbal and written communication skills  

Preferred Skills  

• Proficient with Microsoft Office, specifically Excel 

• Problem-solving 

• team collaboration 

• Strong detail oriented and organized 

• strong verbal and written communication  

• utilizing time management abilities  

Security Responsibilities  

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.   

•  Incumbent must be eligible for DoD Personal Security Clearance.  

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.  

Work Environment  

This job operates remotely with the opportunity to work in the office as needed.  

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   

• Ability to sit down for long lengths of time  

• Ability to operate a personal computer 

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.  

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal.  

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.