25-471.B - A/P Associate

Job Objective:
Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function for the Accounts Payable accounting area of the department.

Essential Job Responsibilities:

• Monitors and maintains accounts payable invoices in company’s data management system.
• Processes all accounts payable invoices AFE’s, purchase order; checks invoices for accuracy; verifies account codes; route invoices to department heads for approval; resolves disputes within area of authority and responsibility.
• Voids check and reissue as needed.
• Help manage vendor inquiries in a timely and professional manner.
• Respond to internal and external telephone calls and e-mails dealing with A/P issues.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Other Job Responsibilities:                                

• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Performs special projects that require knowledge of accounts payable accounting.
• Other duties as assigned by management.

Qualifications:

• Three (3) years minimum accounts payable accounting experience.
• Ability to accurately solve problems and a working knowledge in data management including spreadsheet proficiency.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Excellent written and verbal communication skills, with specific ability to translate complex operational information into an organized and presentable manner.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software:
  • Required: Microsoft Office (Excel, Word and Outlook).
  • Preferred: Working knowledge of SAP software.

Education Requirements:

• Required: Graduation from a high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability and skill to handle the duties and responsibilities of the position.
• Preferred: Bachelor’s Degree from an accredited four-year university or college or related experience.