Workplace Coordinator

The Company

Founded in 2009, Cubic Telecom has grown to become one of the leading providers of connectivity solutions and analytics services that help vehicle and IoT device manufacturers manage and grow revenue streams. Fast paced, smart, ambitious, and continually seeking new ideas. That’s us, is it you? At Cubic, you will find an environment filled with energy and collaboration, where we set out every day to improve not just the world, but ourselves and each other.

The Role

We are looking for a proactive and organized Workplace Coordinator to join our team at Cubic Telecom. In this essential role, you will be responsible for ensuring a productive and efficient workplace environment that fosters collaboration and innovation among employees. You will support various operational functions including facilities management, event coordination, and employee engagement activities. This role is pivotal in enhancing the overall workplace experience for all team members.

Responsibilities:

• Provide a welcoming and professional first point of contact for all employees and visitors
• Deliver core services, such as meeting room management, event support, and ensure our café area is set up in a professional and timely manner each
• morning and at lunch time
• Ensure the café is kept clean and tidy to the highest standard for the most part of the morning until our cleaning teamstarts. At busy times,
• this will also mean lending a head to load and empty dishwashers and tidy up as needed
• Restock kitchen supplies and manage the relationship with food suppliers and deliveries
• Ensure meeting rooms and collaborative spaces are maintained to high standards and are set up as required throughout the week. This will mean managing the logistics of office furniture (desks, chairs and partitions) around the office as needed
• Fix minor malfunctions in kitchen and office equipment
• Monitor workplace conditions, such as fire alarms and air conditioning and submit maintenance requests as needed
• Manage office materials to support workplace operations
• Coordinator and advise on office and parking space allocation and management
• Monitor activities that happen outside the building such as waste disposal and recycling
• Follow and implement health and safety protocols as necessary
• Maintain the relationship with the cleaning company, building management, other building tenants and facilities suppliers as required
• Undertake errands and collections as required by the CEO Office and others
• Collaborate and work with other regional offices to ensure consistency of the Cubic office experience
• Any other reasonable request to ensure the maintenance, safety and positive experience of the office to the highest standard.

• Minimum 1 + years’ experience in front desk management, facilities, hospitality, concierge, reception or customer services is required
• Service-focused approach: Warm, approachable, and capable of handling multiple matters in an efficient way.
• Strong communication skills: Ability to interact effectively with employees, teams, and visitors
• Team-oriented mindset: Proven track record of collaborating
• Attention to detail: Skilled at managing workplace standards and ensuring service consistently
• Problem Solving: Ability to apply pragmatic and common-sense problem solving skills for successful outcomes.

• 25 days annual leave + 2 company days
• Health Insurance
• Pension Contribution
• ESOP
• Tax saver scheme
• Bike to work scheme
• Sports and social activities
• Great annual office outings (Summer BBQ, Christmas party, charity runs)
• Bits & Bobs days (Half day every quarter to get your Bits & Bobs done)
• Learning and Development Opportunities

Cubic Telecom is an equal opportunities employer and committed to fostering a diverse and inclusive workplace.