Workplace Coordinator

At LearnUpon, we’re seeking a Part Time Workplace Coordinator to join our team in Belgrade!

LearnUpon LMS helps organizations train their employees, partners, and customers. Businesses can manage, track, and achieve their unique learning goals — all through a single, powerful solution.

With offices in Dublin (our HQ), Belgrade, Philadelphia, Salt Lake City and Sydney, we are a global team with lots of diverse cultures, backgrounds, and experiences that puts our customers' experience at the heart of everything we do.

Our culture fosters an open, collaborative and supportive environment where our accomplishments are celebrated and encouraged. We strive to live by our values, act like owners, lead with curiosity and deliver quality for our customers. We’re proud of our success and we’re humble and hungry to achieve more.

The Operations team is vital to LearnUpon and is responsible for keeping the core operations of LearnUpon running smoothly. As our first Workplace Coordinator in Serbia you’ll be responsible for supporting the day to day running of the Belgrade office to create a comfortable and fun working environment for the team. You will manage and support all internal events across the company and you will be part of a team who is responsible to grow and strengthen the great company culture we have in LearnUpon.

What will I be doing?

• Manage the day-to-day operations of the Belgrade office including:
  • Office phone calls
  • Meet and greet guests
  • Supplies and inventory
  • Health and safety
  • New hire setup
  • Employee documentation
  • Shipments and couriers
• Coordinate all travel arrangements for employees in Serbia
• Allocate and maintain a budget for the Belgrade office
• Support with employee event planning in Serbia and occasionally other locations
• Oversee the Belgrade Social Club
• Support with space planning, office expansions and layout changes as needed
• Implement and manage official office policies and procedures
• Assist with ad hoc tasks for the Head of Departments when requested
• Assist with global workplace projects 

What skills do I need?                                                                               

• Minimum of 2 years’ experience in a fast-paced environment, ideally with a mix of customer service, hospitality, and office assistance
• Self-starter with an ability to take initiative and improve inefficiencies
• Experience dealing with vendors and service providers
• You are a team player with a sense of ownership and a “get things done” attitude
• You have excellent organizational skills and enjoy working in a fast-paced environment
• You have outstanding written and communication skills

Don’t worry if you don’t tick every box in order to apply, we’re always happy to review applications and take all experience into consideration. We do our best to provide feedback where we can!

Not required but considered a plus

• Project management experience.
• Experience coordinating large events

Why work with us?

• Work in a fun and supportive environment with regular social events
• Excellent career progression - take LearnUpon where you think it can go
• Structured learning environment
• Private health insurance
• 25 days annual leave + 1 annual company wellness day off

What is the Hiring Process?

Applicants for the position can expect the following hiring process:

• Qualified applicants will be invited to schedule a 30-minute call
• Successful candidates will then be invited to a series of practical interviews
• Finally, candidates will have an interview with our COO
• Successful candidates will be contacted with an offer to join our team

LearnUpon is an Equal Opportunities Employer. We do not discriminate on the basis of gender, marital status, family status, age disability, sexual orientation, race, religion, membership of the Traveller community, or any other legally protected status.

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