Training and Events Administrator

Position Overview:
The Training and Events Administrator is responsible for managing the daily operations of the Jay Blaushild Training & Education Center (JBTEC) in Maple Heights, OH. This role involves organizing training sessions, workshops, and corporate events, ensuring smooth execution and high-quality experience for participants and facilitators.
Key Responsibilities:

1. Training Program Coordination:

• Coordinate logistics for all training sessions and events, including scheduling, room setup, catering, and technology requirements.
• Manage event calendars, bookings, and scheduling of the JBTEC and as well as all training rooms.
• Work cross departmentally with trainers, facilitators, marketing, and external vendors to ensure all events needs are met.
• Schedule and coordinate training sessions, workshops and professional development programs.
• Communicate with trainers, trainees, and stakeholders to ensure smooth execution.
• Track attendance, gather feedback, and generate reports to improve future training programs.

1. Event Planning, Coordination & Execution:

• On-site support during all events
• Responsible for event logistics, including venue booking, catering, audiovisual setup, and transportation (if applicable).
• Collaborate with vendors, speakers, various departments and sponsors to ensure successful event execution.
• Manage event registration, guest lists, and post-event evaluations.

1. Facility & Resource Management:

• Ensure training rooms and event spaces are properly set up and maintained.
• Post event – oversee the breakdown of the event and get the space prepared for the next event(s)
• Oversee inventory of training materials, equipment, and event supplies.
• Coordinate IT and audiovisual needs for training sessions and events.
• Ensure compliance with health, safety, and accessibility requirements for all events.

1. Administrative & Budget Management:

• Maintain training and event calendars, schedules, and documentation.
• Monitor budgets for training programs and events, ensuring cost efficiency.
• Handle invoices, payments, and expense reports related to training and events.

1. Communication & Engagement:

• Act as a liaison between trainers, event speakers, vendors, and internal teams.
• Promote training programs and events through internal communications and marketing materials.
• Respond to inquiries and provide support to participants before, during, and after events.

Required Skills & Qualifications:

• 3+ years in training coordination, event planning, or office administration. Associates degree in a related field is a plus
• Proficiency in Microsoft Office, Event Management Software, and Learning Management Systems (LMS).
• Strong ability to multitask, manage deadlines, and coordinate logistics efficiently.
• Excellent verbal and written communication for engaging with stakeholders.
• Ability to handle unexpected challenges during training sessions and events.
• Willingness to work evenings or weekends for events as needed.