Terminal Manager

Main Purpose:Responsible for managing the operation at the assigned Puma Energy terminal. Comply with the operations business plan and schedule. 100% commitment with the SAPS industrial safety program.Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities:

Coordinate with Commercial Management daily delivery of fuel, by means of the ordering program, one day in advance, so that deliveries are scheduled.

Review and send to the General Management, Operations Management and Commercial Management daily inventory control, by means of the movement reports.

Authorize the purchase of tools, materials and equipment by means of quotes and purchase orders, following regional procedures, and in order to keep the Terminal in good working conditions.

Prepare and review reports concerning the state of condition of the Terminal, based on inspection reports of the Operators delivered by the Shift Supervisor; authorize maintenance or repair programs prepared by the Supervisor.

Liaison between management and operations by means of reports; maintain good communication flow to ensure all parties involved are fully aware of daily activities and results.

Authorize fire simulation and /or fuel spillage programs, in coordination with assistance bodies, to prepare the staff to act in case of accidents.

Coordinate with Operations Management all programs for receiving tankers, including inventory control and consumption projections.

Coordinate the adequate rotation of the inventory in the tanks of the Terminal.

Prepare and execute procedures for the discharge from tankers together with the Shift Supervisor.

Prepare the monthly safety and security report and monthly safety committee meeting.

Accountable for:

• Hold at least 2 operations meetings each month.
• Perform 1 order and cleaning inspection every three months and 1 inspection of fire equipment each month.
• Perform 1 trends statistical analysis every three months.
• Perform 1 annual revision of the emergency plans.
• Perform one major disaster drill each year.

Comply with company requirements and systems relating to SAPS, HSEC & Quality and other company policies including Puma Energy HSE Responsibility Statement.

1.2.2.3 LINE MANAGEMENT
All Line Managers are responsible to their relevant Functional Manager for HSEQ matters. As part of their overall duties, Line Management has specific responsibility for the implementation and progressive improvement of PE PNG HSE Program. This will include:

Core Responsibilities:

• To lead by example and giving HSEQ equal emphasis as compared with other Company issues
• To supervise our employees that they have responsibility for to work in accordance with the Policies and Procedures as outlined in the HSEQ Management System
• To monitor that adequate resources are identified and, if there are issues arise, to communicate this to senior management so as to meet their HSEQ requirements
• To have effective implementation of consultation / communication processes within their area of authority
• That all employees are adequately trained to perform their HSEQ tasks to standards as required by the HSE-MS
• To participate in HSEQ planning and training which affects their departments so that key aspects will be integrated into the operation for all relevant staff
• To administer corrective discipline or action where safety and environmental regulations are breached
• To monitor / supervise that all appropriate forms are duly completed and effectively address issues for all accidents / incidents / non-conforming product
• To implement that appropriate safe work procedures / work instructions are developed for key tasks
• To create the understanding that “safety, environmental and customer awareness” is part of PE PNG culture.

Health & Safety

• To identify, assess and control hazards and environmental impacts which may require prompt corrective action(s) whenever management systems deviate from expected standards
• To carry out site inspections in accordance with the HSEQ Management System
• Managing the worksite SDS Program which includes the registering of all on-site chemicals being used
• To actively support the Injury Management of employees injured at PE PNG
• To identify, implement and train personnel in the correct use of Personal Protective Equipment (PPE)
• To investigate within 24 hours all accidents, or, near-miss incidents with a high risk exposure / environmental impact, to determine causes and corrective action needed to prevent a recurrence
• To monitor First Aid Administration standards so that they align with PE PNG’s requirements

Quality

• To monitor that both internal and external customer requirements are identified and that the processes in place provide for customer expectations to be met.
• To monitor that the products and services provided comply with agreed Standards and expectations
• To address any non-conformances in a timely and effective manner so that appropriate corrective / preventive actions are developed and implemented.

Authority:

Line Managers have the authority to manage all applicable personnel through:

• Taking appropriate disciplinary action when employees do not comply with the requirements as outlined in the HSE-MS, work instructions and work practices
• Taking appropriate action where there is a safety /  environmental risk identified that will severely impact on the site
• Stop any practice immediately that impacts on HSEQ.

Accountabilities:

• To be assessed as part of the PE PNG Job Performance Review.

Requirements:

Experience: 

• 5 years minimum experience in industrial facilities in areas related to maintenance, production and industrial safety
• Possession of a recognized engineering degrees or mechanical Tertiary qualification would be desirable

Skills:  

• Advanced knowledge of Microsoft Office products.
• ISO 9000 rules knowledge, preferably.
• Fluent in English (other languages will be a plus).
• Leadership skills.

Competencies:  

• Proactive and willing to propose the continuous improvement of the facilities and processes applied in the plant.

Key Relationships and Department Overview:

• Internal -  Shift Supervisors, Operators, Operations Management
• External - Providers, security, inspectors, Contractors, Customers, Suppliers