Team Coordinator, UK & IE

Company Description
Universal Products & Experiences (UP&E) globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences. Games, fashion, and toys only scratch the surface of ways we take Universal stories and characters from the screen and put them into fans' daily lives around the globe. Along with franchise brand management, UP&E's core businesses include Consumer Products and Games and Digital Platforms. We take properties such as Jurassic World, Minions, Back to the Future, and Trolls from our creative content engines like Universal Pictures, Illumination and DreamWorks Animation partner with best-in-class category leaders (e.g. Mattel, Lego, Reebok, Target, Microsoft, etc.) to create amazing products for our fans. UP&E is part of NBCUniversal, a subsidiary of Comcast Corporation. https://www.universalbranddevelopment.com/
UP&E is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.
At UP&E EMEA, we are proud of our unique culture. We are inclusive, curious and creative; channeling a growth mindset in order to drive the commercial and develop our people. In order to achieve this culture, we live by our 3 values:

• Being Human Matters to Us
• Together We Can Achieve Anything
• We Always Keep Growing

Job Description
The Team Coordinator will proactively support the Regional Director, and category teams in managing the contractual and team administrative needs aligned to Universal franchise, category and consumer priorities.
Key Responsibilities

• Data entry of Licensee deal memos across all categories into CRM/RSG system. Tracking critical path - from business-plan submission to contract execution. Manage the tracking contract workflow.
• Manage the administration requirements for establishing new licensee contracts; ensuring records are up-to-date for existing licensee partners; and communication to relevant stakeholders of contractual obligations where required.
• Lead new licensee onboarding ensuring seamless transition. Assist licensees with GBS and factory audit support, quarterly royalty report submissions, tracking and outstanding invoices and system support ie: media box.
• Manage all asset management processes and NDA requests.
• Creating and setting up new vendor accounts, raising purchase orders (using SAP) and coding invoices for payment, following through as required to ensure timely payment and quarterly tracking and pacing of direct costs.
• Assist in supporting quarterly forecast process to set deadlines.
• Manage weekly team updates for senior management and ELT dashboard.
• Maintaining databases, spreadsheets/tracking documents and the distribution of licensee lists, brand presentations and other sales materials.
• Proactive diary management the Regional Director and the coordination of domestic and international travel plans.
• Administrative support with monthly travel and expense reports for the commercial team
• Management of adhoc administrative duties to frequent deadlines

Qualifications

• Excellent administration skills combined with the ability to balance and prioritize workload across teams and markets, including complex diary management, booking meetings and travel.
• Top level organizational skills with ability to work under pressure with high attention to detail and prioritize to frequent deadlines.
• Proactive team player with strong communication skills at all levels.
• Data entry experience and proven attention to detail essential to role.
• Ability to multi-task and adapt to moving deadlines.
• Strong interpersonal and communication (verbal and written) skills.
• Confident to liaise with multiple departments internally and with external international partners.
• Self-starter with the ability to work independently as well as collaboratively within a team.
• Strong PC skills with Intermediate to advanced knowledge of Word, Excel and PowerPoint. Knowledge of Keynote and Mac.
• Business administration qualification or Degree level education.
• Self-motivated professional with ability to work independently and take charge.
• Able to work in a matrix organization.

About You

• Open learner- enthusiastic, highly motivated and willing to learn.
• Resilient - not afraid to fail, getting back up and keep putting in the effort. Confidence to contribute to discussions.
• Global & holistic thinker - understand the wider context.
• Confident being self - brings full personality and interests to work.
• Light-hearted - a sense of humour, dealing patiently with frustrations.
• Passionate - energetic, engaged, positive and desiring to make a difference.
• Adaptable, agile & flexible - able to pivot quickly, adapt strategies and deal with change.
• Good communicator - honest, transparent, and flexible depending on the audience. The ability to influence stakeholders.
• Willing to get stuck in - hard worker, who is not rigid with the ability to prioritize, manage own time and respond quickly and efficiently.
• Sociable - actively develops relationships, making time to get to know people. Easy-going and fun. Team player.

We are proud to be a Disability Confident Employer and we'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you. Accessibility Statement | NBCUnicareers
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].