Team Assistant (Executive Team)

Are you an organizational superstar with a passion for ensuring things run like a well-oiled machine? Do you thrive in a dynamic environment where every day presents new challenges? Want to work alongside and learn from the leadership team at a purpose-driven start-up? If so, you might be the perfect fit for our team as a Team Assistant (Executive Team) at AMBOSS.

Join us and be the driving force behind our leadership team's success. If you're ready to conquer calendars, tame inboxes, and orchestrate offsites with style, we can't wait to hear from you!

About AMBOSS: AMBOSS is a cutting-edge medical company empowering all doctors to provide the best possible care. We offer a tool for them to validate their diagnosis and treatment decisions at the point of care. Trust our team of over 100 doctors: As a patient, you want a doctor using AMBOSS instead of one not. This shared mission unites our team, we are collaborating to have a lasting impact on the medical community.

What you will do:

• Strategic Calendar Management: Be the problem solver behind the scenes, juggling the schedules of our leadership team, ensuring that there are no overlapping meetings, just the right number of meetings, and enough prep time.
• Efficient Scheduling: Communicate with internal and external stakeholders to craft meeting times that are pure gold. When scheduling conflicts arise, you'll collaborate with the leadership team to prioritize like a pro.
• Inbox Oversight: Tame our inbox jungle! Weed out spam, ensuring only the important stuff remains. Transform emails into actionable to-dos, leaving our focus sharp and our time well-spent.
• Meeting Coordination: Take the lead in managing the executive group and leadership meetings. From finding the perfect offsite slots to confirming dates for everyone, you'll make sure everyone's on the same page, both literally and figuratively.
• Investor Relationship Support: Act as a bridge between our company and investors by organizing board calls, managing dates, and ensuring seamless communication.
• Offsite Arrangements: Taking the lead in planning offsites for leadership meetings, you'll handle logistics like flights, accommodations, and locations.
• Ad Hoc Duties: Embrace the unexpected by tackling various tasks such as cross-over accounting, mail handling, and occasional personal assistance needs.

You bring:

• Impeccable Organization Skills: Your knack for maintaining order will make you an invaluable asset in a chaotic world.
• Effective Communication: Your written and spoken communication skills are top-notch, making you the go-between for our leaders and the world.
• Tech Proficiency: Google Suite? Zoom? Slack? You could teach a masterclass.
• Service Mentality: You're not just an assistant – you're a customer service virtuoso, going above and beyond to ensure everyone's needs are met.
• Resilient Persistence: You're tenacious in problem-solving, finding solutions without becoming rigid.
• A Welcoming Approach to Ambiguity: You thrive in uncertain situations, calmly navigating through challenges with composure.
• Warm & Approachable Personality: Your warm personality and approachable nature make you a valued team member, creating a positive atmosphere wherever you go.
• English is our official company language, and fluency in German is a huge plus

Benefits:

AMBOSSians tell us that innovative work keeps them energized and employee benefits help them to feel appreciated and empowered. We invest in every AMBOSSian with our employee benefits package, crafted to support financial, physical, and mental health, and work-life harmony.

We believe in diversity as a driving force of innovation and welcome people of all backgrounds to help us achieve our mission of empowering physicians to provide the best possible care – to everyone, everywhere.

Did we just describe your ideal next role? We encourage you to apply even if you do not meet all of the requirements.