Talent Services Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Talent Services (HR) Team as a Talent Services (HR) Coordinator located in our New York City office.

We are seeking an experienced professional who thrives in a fast-paced environment. The ideal candidate possesses high attention to detail, outstanding organization skills, and the ability to manage time effectively. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent interpersonal and communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our New York City office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Regional Manager.

Position Summary

The Talent Services Coordinator will provide administrative support to the Talent Services department, under the guidance of the Talent Services Regional Manager, assisting with daily human resource tasks, including orientation, employee benefits, event planning, electronic file maintenance, staff recruitment and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire

• Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation

• Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment

• Answers basic questions on HR policies, procedures, and programs 

• Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify

• Conducts regular checks to monitor [new hire] employee training requirements are completed

• Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising

• Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review

• Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed

• Assists with departing attorney processes

• Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided

• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers

• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications

• Performs additional duties as required, including but not limited to, assisting with other GT offices

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented

• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks

• Recognize confidential, sensitive, and proprietary information and maintain confidentiality

• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others

Education & Prior Experience

• Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred

• Three to five years of experience in a Human Resources support role

• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred

• Possess a basic understanding of HR principles and practices, as well as employment law compliance

Technology

• Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as applicant tracking systems.

• Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$44.61 to $47.64 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.