Supply Chain Coordinator

At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day.

Position Summary:
Responsible for coordinating Central Maine Healthcare’s inventory of supplies in clinical areas including material handling and stock distribution, computer ordering and filling of manual requisitions. Proactively work with Supply chain staff to identify and address opportunities while focusing on continuous process improvements. Other duties may include furniture or equipment moves and any transportation functions as required from the CMHC Distribution Center to the Medical Center and its affiliates

Essential Duties: 
• Responsible for overseeing all replenishment activities in assigned areas including ordering, monitoring orders, backorders, stock-outs, substitutions, receiving and stocking deliveries utilizing system and mobile MMIS technology.
• Understands par ordering system and use of Mobile Supply Chain Management (MSCM) technology. 
• Ensures proper stock levels on pars managed by Materials Management. Assists in maintaining data including item numbers, pricing, order unit of measures, par set-up, par bin locations/sequencing and par optimization. Consults with Materials Management and clinical leadership to determine items on pars and stocking levels.
• Processes requisitions/orders upon request to ensure that user needs are met.
• Sorts items for distribution to proper destination. Identifies and processes STAT requests. Fills requests based on need/priority. Maintains records as required.
• Performs monthly expiration check on product utilizing inventory system, coordinates swap out of expired or soon to expire products with vendor. Communicates to clinical Team Leaders items that are due to expire so product can be potentially used before expiration date.
• Works with regulatory personnel at CMHC to inform departments of recalls and ensure recalled items are returned to vendor or disposed of as instructed.
• Able to look up previously placed orders for departments and able to predict ETA.
• Able to order medical and non-medical gasses within the hospital, as required.
• Able to interact with ambulance services as needed for supply requests and calls for pickup.
• Able to place orders if needed for stat, local pick up or specialized equipment orders
• Notifies requester if unable to fill order.
• Processes all incoming stock. Identifies and stores items in proper locations. Rotates stock in proper order due to dating sensitivities as directed. Maintains care in handling items identified as sterile. Insures proper documentation.
• Completes returns in a timely fashion.
• Maintains regulatory requirements for storage and handling of supplies.
• Maintains a clean and organized area at all times.
• Organizational Requirements:
o Reports to work on time and as scheduled, uses time system correctly, completes work within designated time.
o Adheres to dress code, appearance is neat and clean. Wears identification while on duty. Wears scrubs where required.
o Completes annual and in-service education requirements.
o Maintains patient confidentiality at all times per CMHC policy.
o Represents the organization in a positive and professional manner.
o Actively participates in performance improvement.
o Complies with all organizational policies regarding ethical business practices.
o Complies with all organizational policies related to safety, including infection control and prevention, use of personal protective equipment (PPE), safe lifting techniques, fire and electrical safety and incident reporting.
o Communicates the mission, ethics and goals of the facility, as well as the focus statement of the department.

Education and Experience:
• High School diploma or GED equivalent.

Knowledge, Skills and Abilities:
• Ability to engage patients and team members utilizing the CMH Experience Standards 
o I am creating a warming, caring, and non-judgmental environment
o I am actively listening and seeking information
o I am honest, truthful, and consistent
o I am respectful, treating all individuals with dignity and empathy
o I am serving as a role model, taking both initiative and ownership when appropriate
o I am working collaboratively and demonstrating teamwork
o I am resilient and adapt to change in positive ways.
• Demonstrated ability to handle pressure and conflicting priorities in a dynamic operational environment.
• Ability to collaborate with multiple layers of clinical and administration management.
• Able to effectively communicate in English, both verbally and in writing.
• Basic computer knowledge.
 
 

If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!