Studio Coordinator

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum. 

We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.

DJE Studio is a global production powerhouse, dedicated to crafting compelling content that resonates across industries. As part of Edelman, the world's largest independent communications firm, our studio brings storytelling expertise, strategic insight, and innovative production capabilities together to create high-quality visual narratives. From branded content and commercial productions to cutting-edge digital experiences, we deliver creative solutions that elevate brands and engage audiences worldwide. 

We are seeking a highly organized and detail-oriented Production Coordinator to support the production and post-production team in ensuring the seamless execution of content across digital, commercial, and branded projects. This role involves managing schedules, coordinating resources, and facilitating communication between departments 

Responsibilities

• Assist in coordinating all logistics related to production, including equipment rentals, transportation, and location scouting.
• Ensure that all necessary resources are available and in place for production activities.
• Assist in developing and maintaining production schedules, coordinating with various departments to ensure deadlines are met and resources are utilized efficiently.
• Serve as a point of contact between different departments and external stakeholders, relaying information and coordinating activities to ensure effective collaboration and communication.
• Assist in obtaining permits and permissions for filming locations, ensuring compliance with all legal and regulatory requirements.
• Assist in tracking production expenses and reconciling budgets, ensuring that expenditures are within approved limits.
• Maintain accurate records of production activities, including contracts, insurance, releases, and production reports.
• Organize and archive documents for future reference.
• Maintain studio spaces and studio schedules, ensuring spaces are operational and turnkey for production.
• Provide administrative support to the production team, including arranging travel and accommodations for crew members and cast, as needed.
• Serve as a liaison in handling ingest of shoot media to the server/cloud services.
• Support remote content production environments working with off-site team members ensuring connectivity and operational continuity.
• Onboard and provide technical support to staff and freelance editors and assistant editors working on-site and remotely.
• Support and administer all media assets, metadata, folders, and access across post-production storage and systems both on-site and in the cloud.
• Assist the Director of Post with assignments, overflow, and testing, including but not limited to internal training, troubleshooting, technical documentation, and communication with external vendors.
• Assist in preparing media for backup and archiving.
• Maintain various system trackers and oversee project-related documentation.
• Track and update budgets to ensure cost efficiency.
• Coordinate freelancer outreach, booking, and management, including processing invoices and timesheets.
• Assist in creating media plans for shoots and ensuring all assets are properly tracked.
• Cross-reference and approve timesheets for both staff and freelancers.
• Manage paper deliverables such as release trackers, stock footage, and music licensing.
• Conduct stock footage and music research to meet project needs.
• Send out agreements, deal memos, and independent contractor agreements (ICAs).
• General vendor outreach and communication.
• Traveling to other studio locations and to set on productions as required

Basic Qualifications

• Minimum 1 year of experience in production coordination, post-production, or media operations.
• Experience as an Assistant Editor or Media Manager is a plus.
• Familiarity with file transfer and cloud solutions such as Aspera, Signiant, Frame.io, and FTP.
• Proficiency in Google G-Suite apps, Adobe Creative Cloud, and Mac OSX.
• Experience with Adobe Premiere and an interest in motion graphics or Adobe After Effects is a major plus.

Preferred Qualifications

• Highly organized, able to multitask, and detail-oriented.
• A proactive, problem-solving mindset with a strong ability to adapt to new challenges.
• Experience with Adobe Premiere and an interest in motion graphics or Adobe After Effects is a major plus.

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An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

Edelman offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing. 

Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.