Sr HRSS Manager, People Movement

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need.  The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.  Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia and Australia.  Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status. 

Gilead’s Global HR Shared Services Team is seeking an innovative and strategic leader to manage the People Movement function, supporting multiple lines of business. This role will oversee a centralized team responsible for onboarding, internal transfers, and the employee exit process, ensuring an exceptional employee experience. The Senior HRSS Manager, People Movement will collaborate closely with Talent Acquisition, Hiring Managers, Global Mobility, HR Business Partners, Employee Relations, and other key stakeholders to drive operational excellence through process improvements, technology enhancements, and data-driven decision-making. This position requires a strong leader who can balance operational efficiency with a customer-centric approach in a fast-paced, dynamic environment.

Key Responsibilities:

People Movement Operations & Leadership

• Lead and manage the People Movement team, ensuring effective and scalable processes for onboarding, internal transfers, and employee exits.
• Develop and execute a strategic plan to scale and optimize People Movement operations in partnership with the People Technology function, leveraging technology to streamline and enhance the employee experience.
• Partner with Talent Acquisition, Hiring Managers, and HR Business Partners to enhance the employee lifecycle experience.
• Design and implement programs to enhance the employee experience from onboarding through exit.
• Advocate for Gilead’s culture and values through employee engagement initiatives.
• Ensure People Movement practices comply with national and local employment laws.
• Partner with SOX Compliance, Payroll, and Legal teams to ensure regulatory compliance and audit readiness.
• Ensure quality controls by running reports and conducting audits for compliance.
• Develop and monitor key performance indicators (KPIs) to measure team performance and ensure service level agreements (SLAs) are met or exceeded.
• Foster a culture of continuous improvement by identifying constraints, analyzing root causes, and implementing innovative solutions.
• Maintain strict confidentiality, ensuring the security of any employee data, reports, and other documentation.
• Assist in tracking and reporting work authorizations to uphold compliance regulations.

Process Optimization & Technology Enablement

• Drive operational efficiency through process improvements, technology solutions, and workload balancing.
• Implement customer-centric processes that provide clear expectations and seamless experiences for stakeholders.
• Leverage data and analytics to monitor People Movement health, identify process improvements, and measure impact.
• Implement dashboards and metrics to provide visibility into People Movement processes, measure effectiveness, and ensure continuous optimization.
• Collaborate with People Technology teams to enhance Workday and ServiceNow functionality for People Movement processes.
• Evaluate and implement new solutions and vendor partnerships to support continuous improvement efforts.
• Utilize data and tools to ensure the People Movement team is properly staffed and can quickly shift resources to meet business demands.
• Partner with SOX Compliance, Payroll, and Legal teams to ensure regulatory compliance and audit readiness.
• Research and implement process improvements to reduce error, increase efficiency, and ensure alignment with organizational goals and priorities.

Vendor & Stakeholder Management

• Oversee background check and onboarding vendors, ensuring adherence to established processes and identifying opportunities for improvement.
• Partner with Talent Acquisition and HR Shared Services teams to ensure a coordinated, effective, and scalable experience for candidates, recruiters, and hiring managers.
• Proactively manage stakeholder expectations by defining clear processes, providing project updates, and communicating risks and adjustments as needed.
• Partner closely with the Global Mobility team to facilitate seamless international relocations, working with third-party vendors to ensure compliance and a smooth transition for transferring employees.
• Support policy implementation and enhancements related to global workforce mobility.

Skills and Qualifications

• Bachelor’s degree with 6+ years of relevant experience or Master’s degree with 4+ years of relevant experience in HR operations, recruiting, or related fields.
• Strong leadership and management experience in a shared services or HR operations environment.
• Expertise in People Movement processes, including onboarding, internal transfers, and employee exits.
• Proven ability to design, build, and maintain scalable HR processes, programs, and technology solutions.
• Experience using data and analytics to inform decision-making and drive process improvements.
• Ability to manage multiple priorities in a fast-paced, matrixed environment.
• Strong communication and stakeholder management skills, with the ability to collaborate cross-functionally.
• Demonstrated experience in implementing and enhancing case management and knowledge article processes.
• Thorough knowledge of data privacy laws (PHR, SPHR is a plus)
• Willingness to participate in select calls across global time zones.

Preferred Qualifications:

• Experience with Workday HCM, Workday Recruiting, and ServiceNow HRSD strongly preferred.
• 3+ years of experience managing HR Operations teams.
• Multi-lingual skills (Spanish is a plus).
• Experience in continuous improvement methodologies, such as Lean Six Sigma, to drive transformative change and operational efficiencies.

The salary range for this position is: $126,565.00 - $163,790.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

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