Sr. Executive Assistant

Company Description

Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.

At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.

With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.

We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.

Job Description

The Sr. Executive Assistant provides high-level administrative support to senior executive (President), with a strong focus on event management for domestic and international events. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Sr. Executive Assistant will work closely with various departments to ensure the successful planning and execution of events that align with the company's strategic goals.

Overall Responsibilities 

Executive Administrative Duties:

• Provide comprehensive administrative support to President, including calendar management, scheduling meetings, meeting coordination and submitting expenses
• Manage and organize all aspects of domestic and international travel, including booking flights, arranging accommodations, and coordinating transportation logistics
• Serve as the primary point of contact between the President and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality.
• Facilitate effective communication by drafting emails, memos, and other correspondence
• Draft, review, and edit documents, presentations, and reports. Maintain organized filing systems for easy retrieval of information.
• Conduct research and provide insights on various topics as requested by the President. Compile data and create reports to support decision-making.
• Assist in the planning and execution of special projects and initiatives assigned by the senior executive team. Track progress and ensure deadlines are met.
• Oversee office operations, including supply management, equipment maintenance and vendor relationships
• Performs other duties as assigned  

Events Management Duties:

• Plan, coordinate, and execute organizational events, to include but not limited to senior executive staff calls, annual meetings, summits, external conferences and internal incentive trips
• Develop and maintain event timelines, ensuring all deadlines are met and events run smoothly
• Collaborate with marketing, communications, and other departments to align event goals with overall company objectives
• Coordinate with external vendors, including venues, caterers, and AV providers, to ensure seamless event execution
• Manage and organize all aspects of international travel, including booking flights, arranging accommodations, and coordinating transportation logistics
• Manage event registration, attendee communication, and on-site logistics
• Create, procure and manage distribution of event materials, such as agendas and promotional items
• Monitor and evaluate event performance, providing post-event reports and recommendations for improvement
• Ensure consistency in communications and brand guidelines when deploying event strategies
• Performs other duties as assigned  

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field preferred
• 5+ years’ experience as an executive assistant, with a strong emphasis on event management
• Proven experience in planning and managing large scale domestic and/or international events
• Strong project management skills with the ability to manage multiple events simultaneously
• Proficiency in event management software and tools
• Strong attention to detail and problem-solving skills
• Strong collaboration skills with internal teams and external partners
• High level of discretion and professionalism
• Excellent communication skills (written, verbal, and interpersonal)
• Willingness to travel up to 30% of the time

Additional Information

Per Pay Transparency Acts: The range for this position is $50,000-80,000 + bonus potential of up to $2,500.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental, & vision
• 401(k)/Roth
• Insurance (Basic/Supplemental Life & AD&D)
• Short and long term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition assistance
• Time off/Leave (PTO, primary caregiver/parental leave)

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.