Sr. Administrative Assistant

Job Summary: 

The Senior Administrative Assistant will provide support to the Information Technology and Marketing Departments. This individual will handle a variety of support-related tasks and will interact with a wide range of people, from office staff to executives, in a dynamic environment. This position requires the individual to be able to work under pressure, as well as remain flexible, proactive, resourceful, and efficient. A high level of professionalism, confidentiality, and judgment is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability, attention to detail, and proficiency in Microsoft Office solutions are equally important. This position is located in downtown Houston, TX.  Level and salary commensurate with experience.

Essential Job Functions:

• Manage calendars and meeting requests for VP, Information Technology, VP, Marketing and other IT and Marketing leaders as needed.
• Support the administration and management of IT contracts and respective vendors.
  • Electronically file and organize IT contracts
  • Facilitate contract review process between IT, Legal, End User Groups, and Vendors
  • Manage schedule of contract renewals
• Manage and reconcile transactions on the Company’s IT P-card.
• Support meeting logistics for all IT and Marketing sub-teams.
• Prepare and deliver status reports, PowerPoint presentations and agendas for various IT and Marketing projects.
• Organize and help lead various IT and Marketing department team events.
• Operate as primary point of contact for department-wide events and activities.
• Assist with managing and updating annual IT and Marketing G&A budget and G&A budget vs. actual analyses.
• Manage and assist with travel logistics and expense reporting.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Communicate and work closely with other administrative assistants.
• Assist and support corporate events.
• Assist with incoming and outgoing mail.
• Handle additional projects as assigned.

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. 

Minimum Qualifications:

• High School diploma or GED.
• Excellent Outlook calendar management skills for multiple managers.
• Experience managing and organizing documents/contracts.
• Ability to maintain a high level of professionalism and confidentiality.
• Ability to work under tight deadlines.
• Ability to work independently with little or no supervision.
• Strong communication and interpersonal skills.
• Experience with event planning and management.
• Detail oriented, and well organized.
• Experience with PowerPoint presentations and Excel workbooks.
• Proficient in MS Office products, including Word, Outlook, Excel, and PowerPoint.
• Physical Requirements and Working Conditions:  Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualification:

• Ability to manage flexible work hours and after hour requirements.
• Experience working in a contract management software solution.
• Experience managing vendor relationships.
• Experience managing financial budgets and financial transactions.
• Experience working for Senior Management in an office setting .

EEO Statement:

Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.