SR. Accounts payable specialist

Role : SR. Accounts payable specialist

Location : Remote, India

** Willing to work in night shift from 9:30 PM to 6:30 AM IST (US PST time zone)**

A bit about you

We are seeking an experienced Accounts Payable Accountant to join our accounting team. This role will focus on ensuring accurate coding and processing of expenses (invoices and corporate credit cards), managing email communications, supervising accounts payable specialists, and processing weekly vendor payments and employee reimbursements. Additionally, you will assist with month-end closing procedures and support ad hoc projects as needed.

You will:

Vendor Setup & Compliance:

• Set up new vendors, ensuring compliance with company policies and relevant regulations.
• Maintain and update vendor records in the system to ensure accuracy and completeness.

Invoice Coding & Verification:

• Review and verify the accuracy of invoices, ensuring they comply with company policies and financial procedures.
• Code invoices to the correct department, general ledger accounts, and profit centers, ensuring consistency with the Finance department's budget and financial guidelines.
• Ensure all invoices are accompanied by the necessary supporting documentation for audit purposes.

Payment Processing:

• Prepare and process weekly payment runs, ensuring accuracy and adherence to payment terms, while prioritizing special vendors’ payments and addressing any urgent payment requests.
• Coordinate with the management team to ensure sufficient cash flow for timely payment processing.

Credit Card Reconciliation:

• Review monthly credit card reports submitted by corporate cardholders in Expensify and reconcile the reports with monthly AMEX statements for accuracy.
• Ensure each credit card transaction is correctly coded to the appropriate department and general ledger account.
• Investigate and resolve any discrepancies or issues related to credit card transactions.

Month-End Close & Reconciliation:

• Assist in month-end closing procedures, including unentered invoice list, accruals, prepaids, and reconciliation of the AP subledger and general ledger.
• Assist other month-end processes as needed

Email Tracking & Monitoring:

• Manage and monitor the accounts payable email inbox, ensuring timely responses to vendor inquiries and internal requests.
• Track missing invoices and follow up to ensure timely payment, with particular attention to rent, benefit and insurance invoices.

Supervision & Team Development:

• Supervise and mentor two Accounts Payable specialists, providing guidance and support to enhance their performance.
• Conduct regular performance reviews and facilitate ongoing training and development.

Employee Reimbursement:

• Review and verify employee expense submissions for accuracy, ensuring all necessary approvals and documentation are provided, and coding and tags are accurate for each expense.
• Ensure auditors complete their review within the designated timeline, in accordance with company policy.
• Provide employee reimbursement reports to various departments upon request.
• Process weekly employee reimbursements through the Expensify platform, ensuring full compliance with company policies and procedures.

Reporting & Process Improvement:

• Assist in the preparation of ad hoc accounts payable reports for management review.
• Identify and recommend process improvements to enhance efficiency and accuracy within the AP function.

Audit & Compliance Support:

• Provide support for audits, tax-related inquiries, and other business initiatives or ad hoc projects as needed

You Have:

• Bachelor’s degree in accounting or a related field.
• 4 to 6 years of experience in accounts payable and expense reporting.
• Strong knowledge of invoice processing, coding, and payment procedures.
• Proficiency in ERP systems; experience with Oracle Fusion and Expensify is a plus.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to quickly identify and resolve data issues.
• Strong interpersonal skills and ability to communicate effectively across teams.
• Ability to multi-task and meet deadlines in pressure situation
• Self-motivated and goal-oriented, able to thrive both independently and within a team.

You are:

• Organized: Ability to prioritize tasks and deliver high-quality work within deadlines.
• Communicative: Strong written and verbal communication skills, able to engage effectively in conversations.
• Team-Oriented: Aligned with GroundTruth’s vision and committed to contributing to a high-performing team.
• Technically Adept: Open to learning new technologies and adapting quickly to change.
• Problem Solver: Proactively identifies challenges and develops effective solutions.
• Process-Driven: Continuously seeks to streamline and improve business processes for higher efficiency.
• Detail-Oriented: Ensures accuracy and legitimacy in financial transactions and related reports.

What we offer

At GroundTruth, we want our employees to be comfortable with their benefits so they can focus on doing the work they love.

• Parental leave- Maternity and Paternity
• Flexible Time Offs (Earned Leaves, Sick Leaves, Birthday leave, Bereavement leave & Company Holidays)
• In Office Daily Catered Lunch
• Fully stocked snacks/beverages
• Health cover for any hospitalization. Covers both nuclear family and parents
• Tele-med for free doctor consultation, discounts on health checkups and medicines
• Wellness/Gym Reimbursement
• Pet Expense Reimbursement
• Childcare Expenses and reimbursements
• Employee assistance program
• Employee referral program
• Education reimbursement program
• Skill development program
• Cell phone reimbursement (Mobile Subsidy program)
• Internet reimbursement
• Birthday treat reimbursement
• Employee Provident Fund Scheme offering different tax saving options such as VPF and employee and employer contribution up to 12% Basic
• Creche reimbursement
• Co-working space reimbursement
• NPS employer match
• Meal card for tax benefit
• Special benefits on salary account