Specialist II, Procurement

Job Description:

The Specialist II, Procurement is responsible for creating and managing purchase requisitions in our ERP and ancillary systems. This role is crucial in ensuring the procurement process runs smoothly and efficiently, from identifying the need for materials and services to initiating the purchasing process.

• Partner with end-users and stakeholders to create purchase requisitions (PR) in SAP for goods or services needed by the organization. Ensure that the purchase requisition includes accurate and complete information, such as material descriptions, quantities, delivery dates, and cost centers. Verify that requisitions comply with internal procurement policies and procedures.

• Submit purchase requisitions for approval through the established SAP and other ancillary systems, including but not limited to Salesforce and DocuSign CLM, approval workflow. Track the approval status and follow up with the appropriate parties to ensure timely approval. Modify or correct requisitions based on feedback from approvers when necessary.

• Engage with the senior level procurement team to convert approved requisitions into purchase orders (PO). Provide any additional information or clarifications required by the procurement team to complete the purchasing process. Assist in resolving discrepancies between requisitions and purchase orders.

• Ensure that the vendor and material master data in SAP and other ancillary systems, including but not limited to Salesforce and DocuSign CLM, are accurate and up to date when creating requisitions. Request updates to vendor or material information if discrepancies or changes are identified.

• Monitor the status of requisitions in SAP and other ancillary systems, including but not limited to Salesforce and DocuSign CLM, from creation through to the delivery of goods or services. Track open requisitions and follow up on any delays or issues with delivery or processing. Notify relevant departments or stakeholders of any delays, issues, or updates related to requisitions.

• Ensure all requisitions comply with internal procurement guidelines, financial approval limits, and external regulations.

• Generate and maintain reports in SAP on requisition activity, open requisitions, or pending approvals as needed.

• Perform other duties that support the overall objective of the position.

Education Required:

• High school graduate or equivale with 2 years college / higher education.

• Or, any combination of education and experience which would provide the required qualifications for the position.

Experience Required:

• 3 - 5 years purchasing experience.

• 3 - 5 years of SAP or other ERP purchase order processing experience.

• 3 – 5 years experience in purchasing for technology / software industry is preferred.

License/Certification Required:

• Certificate of training ERP purchase order processing system is preferred.

• Certificate in Business Communications is preferred.

Knowledge, Skills & Abilities:

• Knowledge of: Extensive Knowledge and Proficiency – SAP or other ERP purchase order processing systems. Purchasing for technology software.

• Skill in: Analytical, problem solving, communication, accuracy and attention to detail.

• Ability to: Demonstrate integrity, truthful and credible in performance of work.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

NextGen Healthcare is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.